Procedures
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A
A-110 Excerpts: Procurement Standards
Accounts Receivable Invoice issues
Administering Human Resources Policies and Procedures
Administering Letter of Credit Sponsored Programs Accounts
Administration for Industrial Relationships - Guidelines
Administrative Property Insurance
Allocating Part of an Award to Another Campus or Department within SUNY
Anti-Bribery and FCPA Guideline
Application Review and Endorsement
Assignment and Monitoring of Temporary Tax Identification numbers (TINs)
Authorizing Withdrawals from Optional Plan Due to Financial Hardship
B
Benefits Administration: Overview
Benefits Continuation: Young Adult Option
Benefit Processing Administrator Guide
C
Campus Central Stores and Service Centers
Cash Awards: Reconciling and Applying Cash Receipts
Catalog for Federal Domestic Assistance
Category Refund or Reimbursement Processing
Central Office Mobile Device Reimbursement Procedure
Central Office Phishing Exercise Compliance Reward and Non-Compliance Escalation
Certification of Salary Distribution (Effort Reporting): Overview
Certification Regarding Debarment, Suspension, and Other Responsibility Matters
Check/Electronic Payment Production and Distribution
Classifying Workers as Employees or Independent Contractors
Collecting Payroll Overpayments
College Savings Program (529 Plan)
Compensation at Termination of Employment
Completing and Monitoring Attendance Reports Procedure
Completing and Submitting the Federal Cash Transactions Report (FCTR Form 425)
Completing the Alternate Payment Form
Completing the Alternate Payment Form for ACH Transfers for Internal Awards
Conflicts of Interest - Managing Guidelines
Continuation of Benefits: Overview
Corporate GL Withholding Awards
Correcting Overexpended Awards, Projects, and Tasks
Cost Sharing: A Guide for Administrators
Create and Update Procedures and Guidelines
Creating Outstanding Check Letters from the RF Outstanding Check Register
D
Date Amendments: Changing Start and End Dates in Grants Management
Deceased Employee's Final Wage Payment
Deferred Compensation Plan: Enroll an Employee
Delegation of Authority Procedure
Dental Plan: Eligibility for Coverage
Dental Plan: Waiting Periods, Continuation of Benefits, and Termination
Depositing Cash Receipts to an RF Bank Account
Description of Assignment Groups
Determining Direct and Facilities & Administration (F&A) Costs
Developing Job Descriptions Under the Americans with Disabilities Act of 1990
Direct Deposit: Enrollment and Payment Method Changes
Direct Deposit: Is Direct Deposit Right for You?
Distribute Credit for Interdisciplinary Activity on Awards and Projects
Distribution of Royalty Income Procedure
Documentation Guidelines for Purchasing and Payment Activities
E
E-Verify: Accounts Payable Guidelines
E-verify: Employee Verification Procedure
E-Verify: Purchasing Guidelines
Educational Assistance Plan for Graduate Student Employees
Effect of Re-employment on Retirement Tier
Electronic Signatures for Purchase Orders
Electronic Signature Guideline
Employee Orientation Materials to be Provided to New Employees
Employee Orientation Procedure
Employment Eligibility Requirements: The I-9 Process
Employment of Persons Under the Age of Eighteen
Engaging Independent Contractors
Enter or Change for a Payment Method
Entering Follow-up on Outstanding Accounts Receivable Invoices
Equity Administration Procedure
Equity Administration Guidelines
Establishing and Maintaining Campus Bank Accounts and Petty Cash Funds
Establishing and Maintaining Campus Reserves to Cover Losses
Establishing and Maintaining Credit Card Merchant Accounts
Evaluation of Computer Software Guidelines
Exporting Data from Oracle Applications
Extra Service Assignments - Oracle Input and Monitoring
F
F-1 Student Visa Holder Employment
Facilities and Administrative Costs Primer
Family and Medical Leave Act (FMLA) & NYS Paid Family Leave (PFL)
Family and Medical Leave Act (FMLA): Request for Leave Forms and Posted Notices
Fellow Health Insurance Premiums Paid by an Award
Finance Duty Segregation Guidelines
Financial Risk Accountability Procedure
First Billing Offset Days: Functionality and Use
Follow-up and Cancellation Recall Procedures for Wire Transfers & Foreign Drafts
Form B- New York State Consultant Services Contractor's Annual Employment Report
Fraud and Misconduct - Procedure for Investigating
Funding Received Under the American Recovery and Reinvestment Act of 2009 (ARRA)
G
General Information on Financial Hardship Withdrawals
Governmental Restrictions on Transfer of Information & Materials to Foreign
Graduate Student Employee Health Plan (GSEHP): Pretax Guidelines
Graduate Student Employee Health Plan: Summer Period Continuation of Benefits
Grants Management Billing Duty Segregation Guidelines
Guidance for Determination of the Actual Wage
Guidelines for Administration of Industrial Relationships
Guidelines for Bayh-Dole Compliance
Guidelines for Industry Sponsored Research Agreements
Guidelines for Materials Testing Agreements
Guidelines for Protecting Research Foundation Data
Guidelines for Responding to Sponsor, Regulatory and Investigative Inquiry
Guidance for using the O*NET Website
H
H-1B Petition for a Nonimmigrant Employee
Hiring Retired SUNY Employees (Guidance)
Hotel and Motel Fire Safety Act
How to Obtain Wire Transfers and Foreign Drafts
Human Resources/Payroll/Labor Distribution Duty Segregation
I
Identifying and Collecting Past Due Accounts Receivable Invoices
IFR and Cost Sharing: Calculation of Award Charges Worksheet
IFR and Cost Sharing: Monthly Process for SUNY Payroll
IFR and Cost Sharing Records Entering and Updating Records in Oracle
Immigrant Visa: Obtaining a Labor Certification
Immigrant Visa: Permanent Residency
Immigrant Visa: Petitioning for an Employment-based Immigrant Visa
Immigrant Visa: Preference Classification for Employment-based Immigrant Visas
Immigrant Visa: Supporting Evidence Required for Employment-based Immigrant Visa
Impact of Oracle Human Resources Record
Impact of Project, Task, and Award Establishment on Accounts Receivable
Implementing Federal Cost Accounting Standards
Implementing the Progressive Discipline Policy
Income Fund Reimbursable (IFR) and Cost Sharing (CS) Assignments
Indirect Cost Controls and Calculation
Industrial Relationships - Administration Guidelines
Information on Continuation of Coverage While on LOA Under USERRA and VBIA
Information Security Guidelines for International Travel
Information Security Procedure for International Travel (RF Central Office)
Interest Income and Quarterly Interest Allocations
International Travel Assistance Benefits: Administrative Guide
Involuntary Termination of Employment
J
J-1 Visa Category: Professors and Research Scholars
K
L
Labor Condition Application for H-1B and E-3 Nonimmigrants
Letter of Credit Payment Process: Overview
License Agreement Monitoring Guidelines
Life Insurance Payments to Beneficiaries
Life Insurance Plan: Claims Appeal Process
Life Insurance Plan: Processing Claims
Long-Term Disability Insurance: Claims Process
Long-Term Disability Insurance: Overview
Long-Term Disability Insurance: When Coverage Begins and Ends
M
Managing Conflicts of Interest
Managing Conflicts of Interest Guidelines
Managing Financial Risks at the Research Foundation
Medical Child Support Order: How to Determine Qualification
Metropolitan Commuter Transportation Mobility Tax
Monitoring and Reconciling Unapplied Cash Receipts
Monitoring Controls Over Accounts Payable/Purchase Order Key Processes
Monitoring Controls Over Accounts Receivable Key Processes
Monitoring Controls Over Cash Management Key Processes
Monitoring Controls Over Grants Management
Monitoring Controls Over Key Personnel Administration Processes
Monitoring Controls Over Payroll Processing
Monitoring Nepotism in the Workplace Procedure
Monthly Reconciliation of NSF LOC Awards
N
New York State Executive Order 127
Non-overnight Meal Payment Processing
Notification Procedure for Electronic Breach of Information Security
O
Occupational Exposure to Bloodborne Pathogens
OMB Circular A-110 - Amended for FOIA Access
Oracle Input and Monitoring of Extra Service Appointments
Organization Structure Additions and Changes
OSHA Reporting and Recordkeeping
Out-of-Pocket Expense Reimbursement
P
Participant Support Payment Processing
Patent Costs Reimbursement Processing
Pay Cards: Enrollment and Payment Method Changes
Payroll Standard Operational Reports
Payroll Suspense, Other Activity & NIH Overage Award Numbers
Performance Appraisal Program for Administrative Employees
Personal Use of Research Foundation Vehicles
Personnel Functions and Responsibilities
Placing Expenditures on Billing Hold
Position Classification and Compensation
Position Standards and Titles Guideline
Pre-employment Background Check
Privacy and Security of Protected Health Information
Procedure for Investigating Fraud and Misconduct
Procedure for Reviewing Executive Compensation
Processing Employee Assignments with a Sponsor-imposed Salary Cap
Processing IFR Cost Sharing Assignments with a Sponsor-imposed Salary Cap
Processing the SUNY Payroll (IFR and Cost Sharing) Appointment Change Form
Project Related Property Insurance
Property Management Process: Overview
Providing Information to Employees at Termination
Purposes of Personnel Administration Procedure Groups
Q
Qualifying Events Permitting Pretax Deduction Changes
R
Real Asset Management System User Guide
Record Retention: Account Expenditure Records
Record Retention: Destruction of Records Guideline
Record Retention: Person-related Records
Record Retention: Project Administration Records
Record Retention: Technology Transfer Records
Recordkeeping Requirements for Labor Condition Applications
Reduction-in-Force Severance Program and Payment for Administrative Employees
Reporting Periods for Certification of Salary Distribution (Effort Reporting)
Request for Proposal Guidelines
Requesting Chancellor Approval for Exceptions to Policies
Research Management and Support Allocations
Resolving Discrimination, Harassment, and Retaliation Complaints
Resolving Differences Between the GMS and the RFASI
Resolving Problems When Processing Charges Against an Award
Resolving Workplace Concerns Procedure
Responsibilities for Certification of Salary Distribution (Effort Reporting)
Retroactive Payroll Payments Processing
Return Receipts Deposited into an RF Bank Account in Error
Review Request for Goods, Services, or Payment
RF Business Systems Access Administrator Handbook
S
Salary and Wage Administration Functions and Responsibilities
Salary and Wage Cost Transfers
Salary Rules and Procedures for Bonus Payments
Segregation of Duties Guidelines - Finance
Segregation of Duties Guidelines - Grants Management (OGM) Billing
Segregation of Duties Guidelines - Human Resources/Payroll/Labor Distribution
Selecting a Vendor or Independent Contractor Guidelines
Service Credit Accumulation Rules
Service, Facilities, and Third-party Recharge Award Administration
Shared and Cooperative Use of Property
Sponsor Salary Restrictions: Department of Defense
Sponsor Salary Restrictions: Including Clinical Practice
Sponsor Salary Restrictions: National Institutes of Health Limitations
Sponsor Salary Restrictions: National Institutes of Health, AHRQ, and SAMHSA
Spousal Rights to Vested Retirement Accumulations
Subaward Activity to another SUNY Campus
Subrecipient Monitoring and Management
Subrecipient/Vendor Relationship
Summary of Visa Types and Employability of Visa Holders
Summer-only Assignments: Redetermination
Supplier File: Reference Guide
Supplier File: Naming Standards
T
Taxation and Reporting for Moving Expenses Support Procedure
Taxation and Reporting for Non-Salary Payments Guidance
Taxation and Reporting for Non-Salary Payments Procedure
Transaction Processing to an Award
Transferring Employees Between Operating Locations
Transferring Employees Within the Same Operating Location
Travel Time Reporting For Non-Exempt Employees
Twenty Factors of the "Common Law Test"
Two, Three, and Four Way Matching
U
Unemployment Insurance: Benefits
Unemployment Insurance: Claims Process
Unemployment Insurance: Eligibility Requirements
Unemployment Insurance: Maximum Weekly Benefit
Unemployment Insurance: Overview
V
Verifying Credentials of Licensed Professionals
Verifying Credentials of New Employees
Voluntary Termination of Employment
W
Workers' Compensation Insurance
Workers’ Compensation Insurance: Claims Process
X
Y
Z