Self Service

> Access Employee Self Service

Important Security Update: 16-Character Password Requirement

To enhance security and protect against data breaches, the RF is introducing a new password policy:

  • Effective Date: Starting February 5, 2024, all RF applications accessed via OneLogin Single Sign-On will require a password with 16 characters and additional criteria.
  • Current Passwords: Your existing password will remain valid until February 28, 2024.
  • Early Change Option: If you update your password between February 5 and February 28, 2024, you will not need to change it again on February 28.
  • Action Required: Please ensure your password is updated by February 28, 2024, to avoid access issues.

For further guidance on how to update your OneLogin Password, please reference the OneLogin Password Update User Guide

Multi-factor authentication is now enabled for Self Service users. Reference the following materials for assistance:

- MFA Quick Start Guide
- MFA Implementation Details and FAQ

To access Employee Self Service, you will need to log in with your RF user name and password.

If you forgot your password, get help here.

If you are a first time user, set password here.

The Research Foundation Employee Self Service website offers many features:

  • Easy access to your direct deposit payslips, paycheck stubs, tax forms, benefits information and more. 
  • Ability to quickly and accurately do tasks online, such as:
    • Enroll for benefits
    • Enter dependents and beneficiaries
    • Update your contact information
    • Process expense reimbursements (if that feature is enabled at your campus)
  • More environmentally friendly than using paper forms.

How-To Guides

Read the guides below for tips on how to perform the following tasks in the different areas of Employee Self Service. Please review the instructions to log into Self Sevice.

Benefits Guides

Select for Benefits Guide(s)

Menu Item:
My Benefits
Task: Enrollment Guidelines, View Your Current Benefits, Enroll or change your benefits, Enroll or make changes to optional retirement

Time Reporting Guide

Select for Time Reporting Guide(s)

Payroll Guides

Select for Payroll Guide

Menu Item(s):
Pay Methods, My Contact Information, My W-2, My Payslip, My Tax Form
Task: Add or update the way you receive your pay, Change the way you receive your W-2, Review your W-2 online, Review your payslip online, Review and update your federal and/or state tax withholding

Contact Information Guides

Select to Update Employee Information

Menu Item: 
My Contact Information, My Gender Identity
Task: Update your phone number, mailing address or gender identity.

Acknowledgements and Certifications

Select for Acknowledgments and Certifications Guide

Menu Item:
Code of Conduct, Employee Handbook, Wage Theft Prevention Act
Task: Acknowledge and certify required documents that are applicable to you.

iexpense guides 

Select for iExpense Guide

Menu Item:
Task: Submit travel and expense reimbursements.

Self Service Availability 

Self Service is always available except for planned system maintenance daily between 6:00 p.m. - 6:30 p.m. and 2 a.m. - 4:00 a.m. EST. 

If you receive an error message, the application is temporarily down for unexpected reasons. To view details about unplanned downtime, log in to the RF website and look under the Business Applications area on your homepage.

Contact your campus HR office with questions about data within Employee Self Service or rules regarding transactions.

Contact RF Customer Services at (518) 434-7222 for assistance accessing and using Employee Self Service.