Use these instructions to enter accrual elements to an eligible employee’s record or to enter available balances for FMLA or military leave.
When completing the Oracle forms referenced in this procedure, note that a white field indicates optional entry or one that is conditional based on the particular process.
Field Name |
Required (R) or Optional (O) |
Description |
Effective Date |
R |
First day of leave of absence. |
Today's Date |
R |
Current date |
Field Name |
Required (R) or Optional (O) |
Description |
Full Name |
O |
Last name of the employee. The last name search narrows choices for selection. |
Employee Number |
O |
Employee ID number. |
Social Security |
O |
A nine-digit, unique personal identification number (SSN) issued by the U.S. Social Security Administration. |
Type |
O |
Select Employee from the List of Values. |
Field Name |
Required (R) or Optional (O) |
Description |
Amount |
R |
For FMLA, enter the amount of entitlement in hours. For military leave, enter the amount of entitlement in days. |
Date |
R |
For FMLA, enter the start date of FMLA leave. For military leave, enter the first day of the calendar year. |
Date Earned |
R |
Effective date of the element. |
Field Name |
Required (R) or Optional (O) |
Description |
Status |
R |
Payroll processing and record keeping status. Select Paid Leave for employees on FMLA or military leave who are using any part of their accrued paid time off. Select Unpaid Leave for employees on FMLA or military leave who are not using their paid time off or who have exhausted their accrued PTO. |
Field Name |
Required (R) or Optional (O) |
Description |
FTE |
R |
The time a salaried employee is regularly scheduled to work. Select 0.00 (zero) if Unpaid Leave was selected in step 9. Select up to 1 if Paid Leave was selected in step 9. |
Field Name |
Required (R) or Optional (O) |
Description |
Type |
R |
Absence type. Select either FMLA Leave or Military Leave from the List of Values. |
Reason |
O |
Select the reason for leave from the List of Values. |
Actual Start (Date) |
R |
First day of FMLA or military leave period. |
Actual Start (Time) |
R |
The time the leave period begins. Use military time based on a 24 hour clock. |
Actual End (Date) |
R |
The last day of FMLA or military leave period. |
Actual End (Time) |
R |
The time the leave period ends. Use military time based on a 24 hour clock. For example: 16:30 |
Duration (Days) |
O |
Days on FMLA or military leave, based on the input from the Actual Start and Actual End dates. |
Duration (Hours) |
O |
Hours on FMLA or military leave, based on the input from the Actual Start and Actual End dates. Required for all employee on FMLA, including exempt and nonexempt employees. Usage runs off the duration field. |