Reporting Periods for Certification of Salary Distribution (Effort Reporting) Reports

Purpose

The following table describes how often various employee groups must report their distribution of salary, if required, and which method of reporting may be used.

Note: Timesheet refers to the "Biweekly Attendance Report" or the "Hourly Attendance Report" (or a location-specific equivalent).

Type of Employee

How to Report

Frequency of Reporting

Exempt Graduate Employee

Oracle Effort Report

Two or three times a year, depending on location.

Refer to Exempt Employees section below.

Exempt Regular Employee

Oracle Effort Report

Exempt SUNY Employee

Oracle Effort Report

Exempt Summer Employee

Oracle Effort Report

Nonexempt Graduate or Undergraduate Employee

Timesheet or Oracle Effort Report

Biweekly if using timesheet; Monthly if using Oracle report.

Nonexempt Regular Employee

Timesheet or Oracle Effort Report

Nonexempt Summer Employee

Timesheet or Oracle Effort Report

Nonexempt Employees

Certify distribution of charges must be done monthly for the locations that use the RF Oracle business application to generate effort reports.

RF nonexempt employees who use the "Biweekly Attendance Report" or the "Hourly Attendance Report," for payroll purposes every two weeks, may certify effort biweekly on their timesheets.

Reporting Periods for Nonexempt Employees

Monthly (year) Jan

 

Monthly (year) Feb

 

Monthly (year) Mar

 

Monthly (year) Apr

 

Monthly (year) May

 

Monthly (year) Jun

 

Monthly (year) Jul

 

Monthly (year) Aug

 

Monthly (year) Sep

 

Monthly (year) Oct

 

Monthly (year) Nov

 

Monthly (year) Dec

 

Exempt Employees

RF and SUNY exempt employees must have their salary distribution certified according to the following schedule:

Location

Reporting Periods for Exempt Employees

Fall Standard or campus specific Academic

Spring Standard or campus specific Academic

Summer Standard and campus specific Academic

All locations except: 100, 110, 180, 655

Fall Standard: September 1 — December 31

 

Academic: campus specific dates

Spring Standard: January 1 — May 31

 

Academic: campus specific dates

Summer Standard: June 1 — August 31

 

Academic: campus specific dates

100, 110, 180 and 655

First Half of Year

Second Half of Year

January 1 — June 30

July 1 — December 31

Submission Schedule for Initial Creation of Effort Reports

The date in which effort reports can be submitted for creation in the Oracle business application is based on the completion of processing in both the Payroll and Labor Distribution modules for all days included in that Effort Reporting Period.

Since Effort Reporting Periods end on the last day of a month, in order to capture any days at the end of the month that are not included in that month’s payroll, it may be necessary to wait until the first payroll of the next month has completed before effort reports are created.

The table below provides the first date in which effort reports can be created for the defined Effort Reporting Period and year. Effort reports for the corresponding effort reporting period and year may be created on or after the date indicated in the table.

Effort Reporting Period for campuses using the Non Exempt and Standard Effort Periods

Minimum Submission Date for Creation of Effort Reports

2009

2010

2011

2012

Spring Period

June 8

June 7

June 6

June 4

First Half of Year

July 6

July 5

July 5

July 2

Summer Period

September 14

September 13

September 12

September 10

Second Half of Year

January 4, 2010

January 3, 2011

January 16, 2012

January 14, 2013

Fall Period

January 4, 2010

January 3, 2011

January 16, 2012

January 14, 2013

Monthly (year) January

February 2

February 15

February 14

February 13

Monthly (year) February

March 2

March 15

March 14

March 12

Monthly (year) March

April 13

April 12

April 11

April 9

Monthly (year) April

May 11

May 10

May 9

May 7

Monthly (year) May

June 8

June 7

June 6

June 4

Monthly (year) June

July 6

July 5

July 5

July 2

Monthly (year) July

August 3

August 16

August 15

August 13

Monthly (year) August

September 14

September 13

September 12

September 10

Monthly (year) September

October 12

October 11

October 10

October 8

Monthly (year) October

November 9

November 8

November 7

November5

Monthly (year) November

December 7

December 6

December 5

December 3

Monthly (year) December

January 4, 2010

January 3, 2011

January 16, 2012

January 14, 2013

Creating Reporting Periods in Oracle

Effort reporting periods are created and maintained in Oracle by central office. Contact central office corporate payroll and reporting department if a required reporting period for your location is not listed on the List of Values (LOV) in the Oracle business system.

Related Resources

Below are related resources to complete the procedure or that provides other relevant information or instructions.

Resources

Certification of Salary Distribution Reports (Effort Reports) for Nonexempt RF Employees

Change History

Date

Change History

December 17, 2009

Added information about Academic Effort Periods.

December 4 , 2008

Removed "Frequency of Reporting" section and updated Submission Schedule table.

January 7, 2006

Added reporting periods for nonexempt employees.

October 15, 2005

Updated the due dates for signing time sheets for RF nonexempt employees.

June 20, 2005

Added new section "Submission Schedule for Initial Creation of Effort Reports."

February 2, 2005

Updated employee types; removed obsolete information on certifying salary distribution; removed Oracle procedures that
are obsolete.

June 23, 2003

Revised to add location 680 to list of Exceptions in the Exempt Employees section.

February 13, 2003

Revised to add location 680 to table in the Exempt Employees section.

October 19, 2001

Revised reporting periods for Exempt Employees, incorporating ldpro007.htm (PAR-X-B) into this document.

September 19, 2001

New document derived from Personnel Activity Manual (PAR-A-02 and PAR-X-C)

Effective Date: September 19, 2001
Responsible Party: Office of Administration and Human Resources, Payroll Unit
Contact Information: 518-434-7080

 

 

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