The following table describes how often various employee groups must report their distribution of salary, if required, and which method of reporting may be used.
Note: Timesheet refers to the "Biweekly Attendance Report" or the "Hourly Attendance Report" (or a location-specific equivalent).
Type of Employee |
How to Report |
Frequency of Reporting |
Exempt Graduate Employee |
Oracle Effort Report |
Two or three times a year, depending on location. Refer to Exempt Employees section below. |
Exempt Regular Employee |
Oracle Effort Report |
|
Exempt SUNY Employee |
Oracle Effort Report |
|
Exempt Summer Employee |
Oracle Effort Report |
|
Nonexempt Graduate or Undergraduate Employee |
Timesheet or Oracle Effort Report |
Biweekly if using timesheet; Monthly if using Oracle report. |
Nonexempt Regular Employee |
Timesheet or Oracle Effort Report |
|
Nonexempt Summer Employee |
Timesheet or Oracle Effort Report |
Certify distribution of charges must be done monthly for the locations that use the RF Oracle business application to generate effort reports.
RF nonexempt employees who use the "Biweekly Attendance Report" or the "Hourly Attendance Report," for payroll purposes every two weeks, may certify effort biweekly on their timesheets.
Reporting Periods for Nonexempt Employees |
Monthly (year) Jan
|
Monthly (year) Feb
|
Monthly (year) Mar
|
Monthly (year) Apr
|
Monthly (year) May
|
Monthly (year) Jun
|
Monthly (year) Jul
|
Monthly (year) Aug
|
Monthly (year) Sep
|
Monthly (year) Oct
|
Monthly (year) Nov
|
Monthly (year) Dec
|
RF and SUNY exempt employees must have their salary distribution certified according to the following schedule:
Location |
Reporting Periods for Exempt Employees |
||
Fall Standard or campus specific Academic |
Spring Standard or campus specific Academic |
Summer Standard and campus specific Academic |
|
All locations except: 100, 110, 180, 655 |
Fall Standard: September 1 — December 31
Academic: campus specific dates |
Spring Standard: January 1 — May 31
Academic: campus specific dates |
Summer Standard: June 1 — August 31
Academic: campus specific dates |
100, 110, 180 and 655 |
First Half of Year |
Second Half of Year |
|
January 1 — June 30 |
July 1 — December 31 |
The date in which effort reports can be submitted for creation in the Oracle business application is based on the completion of processing in both the Payroll and Labor Distribution modules for all days included in that Effort Reporting Period.
Since Effort Reporting Periods end on the last day of a month, in order to capture any days at the end of the month that are not included in that month’s payroll, it may be necessary to wait until the first payroll of the next month has completed before effort reports are created.
The table below provides the first date in which effort reports can be created for the defined Effort Reporting Period and year. Effort reports for the corresponding effort reporting period and year may be created on or after the date indicated in the table.
Effort Reporting Period for campuses using the Non Exempt and Standard Effort Periods |
Minimum Submission Date for Creation of Effort Reports |
||||
2009 |
2010 |
2011 |
2012 |
||
Spring Period |
June 8 |
June 7 |
June 6 |
June 4 |
|
First Half of Year |
July 6 |
July 5 |
July 5 |
July 2 |
|
Summer Period |
September 14 |
September 13 |
September 12 |
September 10 |
|
Second Half of Year |
January 4, 2010 |
January 3, 2011 |
January 16, 2012 |
January 14, 2013 |
|
Fall Period |
January 4, 2010 |
January 3, 2011 |
January 16, 2012 |
January 14, 2013 |
|
Monthly (year) January |
February 2 |
February 15 |
February 14 |
February 13 |
|
Monthly (year) February |
March 2 |
March 15 |
March 14 |
March 12 |
|
Monthly (year) March |
April 13 |
April 12 |
April 11 |
April 9 |
|
Monthly (year) April |
May 11 |
May 10 |
May 9 |
May 7 |
|
Monthly (year) May |
June 8 |
June 7 |
June 6 |
June 4 |
|
Monthly (year) June |
July 6 |
July 5 |
July 5 |
July 2 |
|
Monthly (year) July |
August 3 |
August 16 |
August 15 |
August 13 |
|
Monthly (year) August |
September 14 |
September 13 |
September 12 |
September 10 |
|
Monthly (year) September |
October 12 |
October 11 |
October 10 |
October 8 |
|
Monthly (year) October |
November 9 |
November 8 |
November 7 |
November5 |
|
Monthly (year) November |
December 7 |
December 6 |
December 5 |
December 3 |
|
Monthly (year) December |
January 4, 2010 |
January 3, 2011 |
January 16, 2012 |
January 14, 2013 |
Effort reporting periods are created and maintained in Oracle by central office. Contact central office corporate payroll and reporting department if a required reporting period for your location is not listed on the List of Values (LOV) in the Oracle business system.
Below are related resources to complete the procedure or that provides other relevant information or instructions.
Resources |
Certification of Salary Distribution Reports (Effort Reports) for Nonexempt RF Employees |
Date |
Change History |
December 17, 2009 |
Added information about Academic Effort Periods. |
December 4 , 2008 |
Removed "Frequency of Reporting" section and updated Submission Schedule table. |
January 7, 2006 |
Added reporting periods for nonexempt employees. |
October 15, 2005 |
Updated the due dates for signing time sheets for RF nonexempt employees. |
June 20, 2005 |
Added new section "Submission Schedule for Initial Creation of Effort Reports." |
February 2, 2005 |
Updated employee types; removed obsolete information on certifying salary distribution; removed Oracle procedures that |
June 23, 2003 |
Revised to add location 680 to list of Exceptions in the Exempt Employees section. |
February 13, 2003 |
Revised to add location 680 to table in the Exempt Employees section. |
October 19, 2001 |
Revised reporting periods for Exempt Employees, incorporating ldpro007.htm (PAR-X-B) into this document. |
September 19, 2001 |
New document derived from Personnel Activity Manual (PAR-A-02 and PAR-X-C) |
Effective Date: September 19, 2001
Responsible Party: Office of Administration and Human Resources, Payroll Unit
Contact Information: 518-434-7080
Feedback
Was this document clear and easy to follow? Please send your feedback to webfeedback@rfsuny.org.
Copyright © 2011 The Research Foundation of State University of New York