Corporate GL Withholding Awards

Function:

Financial Reporting

Procedure

Compensation at Termination of Employment

Contact:

Keith Kaplan

Guideline Recommendations

The Research Foundation Central Office has set up a General Ledger (GL) Withholding Award for each operating location to charge payments for accrued vacation at termination and to fund sick leave over 30 days. This document provides information on corporate withholding awards and processing charged accrued vacation and funding of sick leave over 30 days.

Accrued Vacation and Funding Sick Leave

Campus locations should charge payments for accrued vacation at termination and to fund sick leave over 30 days to the campus GL Withholding award using the appropriate expenditure type from the table below:

Type of Payment

Expenditure Type

Accrued Vacation

SWM Vacation

Funding Sick Leave Over 30 Days

SWM Sick Leave

The Finance Office at Central Office will ensure the charges post to the appropriate fringe pool, therefore, it is not necessary to remove the charge from the GL Withholding award in the Grants Module.

GL Withholding Award Numbers

The following table lists the applicable GL withholding award and project numbers, by operating location.

Award Location Code

Award Location Name

Award Number

Sick Leave Project Number

Accrued Vacation Project Number

Task Number

010

University at Albany

000037

1008846

1008845

1

011

SUNY Polytechnic Institute

000647

1131304

1079804

1

020

Binghamton University

000038

1006700

1130052

1

030

University at Buffalo

000039

1061898

1054799

1

050

Stony Brook University

000041

1012674

1012690

1

100

SUNY Downstate Medical Center

000042

1010103

1130053

1

110

Upstate Medical University

000043

1005512

1130579

1

150

SUNY Brockport

000044

1000715

1000716

1

160

Buffalo State College

000045

1000521

1000522

1

170

SUNY Cortland

000046

1005699

1130054

1

180

SUNY Fredonia

000047

1000808

1000807

1

190

SUNY Geneseo

000048

1131321

1000864

1

200

Old Westbury

000049

1012754

1012753

1

210

SUNY New Paltz

000050

1010169

1010170

1

220

College at Oneonta

000051

1005813

1130055

1

230

SUNY Oswego

000052

1005934

1130056

1

240

SUNY Plattsburgh

000053

1009003

1130057

1

250

SUNY Potsdam

000054

1009080

1009081

1

260

Purchase College

000055

1012844

1130058

1

270

SUNYIT

000056

1005980

1130059

1

280

Empire State College

000057

1007422

1007423

1

350

Alfred State College

000064

1131323

1004109

1

360

SUNY Canton

000065

1009112

1009111

1

370

SUNY Cobleskill

000066

1009141

1130060

1

380

SUNY Delhi

000067

1131324

1006760

1

390

Farmingdale State College

000068

1013060

1013061

1

400

Morrisville State College

000069

1006795

1130061

1

550

SUNY ESF

000061

1004647

1130062

1

570

Maritime College

000062

1131322

1032981

1

580

College of Optometry

000063

1012906

1130063

1

650

RF Central Office

000070

1000186

1000187

1

655

Sys. Admin. - Provost

000071

1007296

1007295

1

660

System Administration - Chancellor

59689

1131339

1099687

1

Related Information

Compensation at Termination of Employment

NYS Disability Benefits

Change History

Date

Summary of Change

May 5, 2016

Update to include new projects created for breakout of vacation and sick leave

January 7, 2009

Changes to the language on nonresident alien payments for clarification.

January 6, 2005

Removed information related to funding of severance pay, which is no longer funded against the GL withholding award.

February 18, 2004

Updated to add a note in GL Withholding Awards section indicating that additional projects/tasks may be added at the
campus' discretion.

September 24, 2003

Updated to change Morrisville's name from College of Agriculture and Technology at Morrisville to Morrisville State College.

July 15, 2003

New document.

 

 

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Copyright © 2011 The Research Foundation of State University of New York