Corporate GL Withholding Awards

Function:	Financial Reporting
Procedure	Compensation at Termination of Employment
Contact:	Keith Kaplan

Guideline Recommendations

The Research Foundation Central Office has set up a General Ledger (GL) Withholding Award for each operating location to charge payments for accrued vacation at termination and to fund sick leave over 30 days. This document provides information on corporate withholding awards and processing charged accrued vacation and funding of sick leave over 30 days.

Accrued Vacation and Funding Sick Leave

Campus locations should charge payments for accrued vacation at termination and to fund sick leave over 30 days to the campus GL Withholding award using the appropriate expenditure type from the table below:

Type of Payment	Expenditure Type
Accrued Vacation	SWM Vacation
Funding Sick Leave Over 30 Days	SWM Sick Leave

The Finance Office at Central Office will ensure the charges post to the appropriate fringe pool, therefore, it is not necessary to remove the charge from the GL Withholding award in the Grants Module.

GL Withholding Award Numbers

The following table lists the applicable GL withholding award and project numbers, by operating location.

Award Location Code	Award Location Name	Award Number	Sick Leave Project Number	Accrued Vacation Project Number	Task Number
010	University at Albany	000037	1008846	1008845	1
011	SUNY Polytechnic Institute	000647	1131304	1079804	1
020	Binghamton University	000038	1006700	1130052	1
030	University at Buffalo	000039	1061898	1054799	1
050	Stony Brook University	000041	1012674	1012690	1
100	SUNY Downstate Medical Center	000042	1010103	1130053	1
110	Upstate Medical University	000043	1005512	1130579	1
150	SUNY Brockport	000044	1000715	1000716	1
160	Buffalo State College	000045	1000521	1000522	1
170	SUNY Cortland	000046	1005699	1130054	1
180	SUNY Fredonia	000047	1000808	1000807	1
190	SUNY Geneseo	000048	1131321	1000864	1
200	Old Westbury	000049	1012754	1012753	1
210	SUNY New Paltz	000050	1010169	1010170	1
220	College at Oneonta	000051	1005813	1130055	1
230	SUNY Oswego	000052	1005934	1130056	1
240	SUNY Plattsburgh	000053	1009003	1130057	1
250	SUNY Potsdam	000054	1009080	1009081	1
260	Purchase College	000055	1012844	1130058	1
270	SUNYIT	000056	1005980	1130059	1
280	Empire State College	000057	1007422	1007423	1
350	Alfred State College	000064	1131323	1004109	1
360	SUNY Canton	000065	1009112	1009111	1
370	SUNY Cobleskill	000066	1009141	1130060	1
380	SUNY Delhi	000067	1131324	1006760	1
390	Farmingdale State College	000068	1013060	1013061	1
400	Morrisville State College	000069	1006795	1130061	1
550	SUNY ESF	000061	1004647	1130062	1
570	Maritime College	000062	1131322	1032981	1
580	College of Optometry	000063	1012906	1130063	1
650	RF Central Office	000070	1000186	1000187	1
655	Sys. Admin. - Provost	000071	1007296	1007295	1
660	System Administration - Chancellor	59689	1131339	1099687	1

Related Information

Compensation at Termination of Employment

NYS Disability Benefits

Change History

Date	Summary of Change
May 5, 2016	Update to include new projects created for breakout of vacation and sick leave
January 7, 2009	Changes to the language on nonresident alien payments for clarification.
January 6, 2005	Removed information related to funding of severance pay, which is no longer funded against the GL withholding award.
February 18, 2004	Updated to add a note in GL Withholding Awards section indicating that additional projects/tasks may be added at the campus' discretion.
September 24, 2003	Updated to change Morrisville's name from College of Agriculture and Technology at Morrisville to Morrisville State College.
July 15, 2003	New document.

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