Out-of-Pocket Expense Reimbursement

Effective Date:

March 21, 2016


Accounts Payable


Megan Moran

Basis for Procedure

Out-of-pocket purchases can be reimbursed in one of two ways:

Procedure Summary

The standard accounts payable payment process reimburses the project director's personal expenses directly from project funds.

Documentation of Purchase

For reimbursement through the standard accounts payable payment process, the purchase must be documented and submitted to the operating location office responsible for purchasing and accounts payable.

The documentation should contain the following information:



Related Information

How to Review a Request for Goods, Services, or Payment

Invoice and Payment Process

Petty Cash: How to Establish and Maintain Accounts


Request for Campus Supplier Payments

ACH Enrollment Form

Purchase Requisition

Petty Cash Request

Change History


Summary of Change

March 21, 2016

Fixed all broken links and updated the document to comply with the new template.

July 13, 2011

New document.



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