Payments of participant stipends will be made through the Accounts Payable module. Participation stipends include payment for participation in vocational training, secondary school training, and other nonacademic programs.
The participant must be on the Supplier file. A citizen or resident alien must have a 1099 Supplier site. Nonresident aliens are identified through the Supplier Type field. Withholding groups are used to process tax withholdings for a nonresident alien. The withholding group is attached to the supplier record and flows to the invoice. Taxes are automatically calculated in the Accounts Payable module.
Follow this procedure to process a request for payment of a participant stipend:
Step |
Action |
1 |
Query the Supplier file to see if the participant exists. If the participant does not exist in the Supplier file, request that the supplier be added to the Supplier File. Refer to "Supplier File Updates" for more information. |
2 |
Enter the invoice information into the Accounts Payable module. The invoice can be entered in one of the following ways:
|
3 |
Checks for approved invoices will be generated when central office performs the payment run process. |
Operating locations must retain all supporting nonresident alien tax exemption documentation for four years after the end of the last year that the exemption was claimed.
Tax status of nonresident aliens must be monitored to ensure that a person claiming a tax exemption is still eligible for exemption.
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