Salary Rules and Policies When Assigning Regular Employees

Effective Date:

December 26, 2014


Salary Rules and Policies when Assigning Regular

Policy Review Date:

July 2020

Issuing Authority:

Research Foundation President

Responsible Party:

Vice President, Human Resources

Contact Information:


Reason for Policy

When a person is employed by the Research Foundation (RF), he or she is assigned an approved Research Foundation title and corresponding grade or pay range within the appropriate salary schedule.

Each title and grade or pay range provides the minimum and maximum salary allowed for a position.

Statement of Policy

All RF appointments must be approved in accordance with Foundation policies and procedures, comply with Foundation position titles and standards, and comply with federal and state laws and regulations regarding tax information.

For all regular employees

Salary Rates for Employees with Multiple Assignments or Funding Sources

An employee who has two jobs, with different titles, reporting to different supervisors may have different rates of pay for each job. The salary for each job should be appropriate and established according to Research Foundation policy. An employee cannot be in an exempt and nonexempt job concurrently.

An employee who has two jobs with the same title may have different rates of pay for each job. The salary for each job should be appropriate and established according to Research Foundation policy. There should be appropriate documentation on file to support the difference in salary rates and demonstrate that the jobs are distinct.

An employee who has one job that is funded by multiple federal sources must have an equitable distribution of charges, according to 2 CFR Part 200. If the funding sources are all federal grants, then the rate of pay established for each grant must be the same.

Approval Requirements

Salaries are documented on written offers of employment and/or letters of appointment (on Research Foundation letterhead) and on Employee Assignment forms. These documents must be signed by the Research Foundation operations manager or designee to certify that

Entering Salary Information into the Research Foundation Computerized Business System

Salary information for RF regular employees is entered into the computerized business system. Pay rates entered into the system must comply with the RF grade minimum requirements.

Note: The computer reports "RF: Salaries Above the Max Grade Range" and "RF: Salaries Below the Min Grade Range" are used to monitor salaries. The report may be used to determine when an employee's salary level is above the grade maximum or below the minimum requirements. Pay rates outside the grade range will be monitored by operating locations.


Operating Locations

The Research Foundation operations manager is responsible for ensuring that

Central Office

The Vice President of Human Resources is responsible for


Change History


Summary of Change

December 26, 2014

Revised for citation reference to 2 CFR Part 200.

June 23, 2003

Revised to update report names.



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