F-1 Student Visa Holder Employment

Sample Procedure

The following table contains a sample procedure that may be used when employing F-1 student visa holders.

Note: If the sample procedure is used, the steps should be taken for each academic-year appointment.

Step	Action
1	Verify the person's F-1 student status and eligibility to work. Contact the SUNY international student office or advisor if necessary.
2	Appoint the student to the payroll. Note: The work authorization date and appointment period cannot extend beyond the academic year.
3	At the end of each academic year, reverify the employee's F-1 student status with the SUNY international student office or advisor.
4	If the student's F-1 status is verified and the student is eligible to work, update the work authorization date and reappoint the student for up to one academic year.
5	If the student's F-1 status has terminated, verify that the student has been approved by the USCIS for a change to an employable category before reappointing the student. This can be done by contacting the SUNY international student office or advisor.
6	If employment is part of practical training: establish that it is directly related to the F-1 student's field of study. verify that any curricular practical training has been authorized by the campus international student office or advisor. verify that any optional practical training has been authorized by the INS. This can be done by contacting the SUNY international student office or advisor.

Taxation

An F-1 visa holder's taxation status depends on many factors such as country of origin and number of eligible exemptions. An F-1 visa holder is
usually considered a nonresident for tax purposes for up to five years, and therefore exempt from FICA. For further information on taxation issues
affecting F-1 visa holders, contact the Corporate Office of Employee Services at (518) 434-7083.

Responsibilities

Operating Locations

The Research Foundation (RF) operations manager is responsible for ensuring that

employment of all F-1 student visa holders is in compliance with Research Foundation policy and procedures.
employment of all F-1 student visa holders is monitored.
accurate and complete records pertaining to the employment of F-1 student visa holders at the location are maintained.

Central Office

The director of the Central Office of Employee Services is responsible for

providing operating locations with guidelines and legal requirements for the employment of F-1 student visa holders.
communicating to the RF operations manager or designee any changes in laws regarding and affecting employment of F-1 student visa holders.