Campus Central Stores and Service Centers

Guideline Recommendations

This document outlines the requirements for location-specific procedures for purchases made from central stores and service centers.

Procedure Development

Operating locations should establish procedures for purchasing from central stores or service centers.

These procedures should include:

• how locations will request goods or services;
• how the expenditure will be reviewed and approved (refer to the following block); and
• what documentation is required for payment

Review and Approval Process

When reviewing purchases from campus central stores and service centers, operating locations should refer to How to Review a Request for Goods, Services, or Payment for descriptions of specific requirements.

Operating locations should ensure the billing rates for service centers are up-to-date and approved by the appropriate office.

Note: Purchases made from central stores do not require quotations or bids since the goods have been obtained through competitive pricing or through state contracts; however, service center pricing should be periodically reviewed to ensure it is competitive.

Change History

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