Recording and Reporting Occupational Injuries and Illnesses

Background

The Occupational Safety and Health Administration (OSHA), an agency of the U.S. Department of Labor (DOL), was created under the Occupational Safety and Health (OSH) Act of 1970. OSHA's mission is to prevent work-related injuries, illnesses and deaths. The Act requires the Research Foundation (RF) to

Recording and Reporting

The Research Foundation is "partially exempt" from previously mandatory recording and reporting regulations. After January 1, 2002 operating locations are not required to keep OSHA injury and illness records unless asked in writing to do so by OSHA, the Bureau of Labor Statistics (BLS), or a state agency operating under the authority of OSHA or the BLS.

All operating locations must report any workplace incident that results in death or the hospitalization of three or more employees. Within 8 hours of the incident, you must orally report the fatality/multiple hospitalization by telephone or in person to the Area Office of the Occupational Safety and Health Administration (OSHA), U.S. Department of Labor, that is nearest to the site of the incident. You may also use the OSHA toll-free central telephone number, 1-800-321-OSHA (1-800-321-6742). Central Office Benefits Services Unit should also be informed immediately.

If Your Operating Location is Asked to Report

The following table describes the steps to take after OSHA or BLS (or a state agency operating under their authority) has asked an operating location to participate in OSHA recordkeeping and reporting:

Step

Action

1

Contact central office.

2

Obtain all forms and instructions.

3

Complete the package of materials provided by OSHA.

4

Post the Annual Summary.

Note: If specifically asked to do so, also send the completed forms to OSHA.

5

Retain all forms in accordance with the RF Record Retention policy.


Each step is described in the sections below.

Inform Central Office

Inform Central Office Benefits Services Unit when you have received a written request to participate in OSHA or BLS recordkeeping and reporting. Central office will assist operating locations in compliance with the OSHA and DOL requirements.

Forms to Use

If an operating location is asked to participate in recordkeeping and reporting, the following OSHA forms, or equivalent forms, should be used for recordable injuries and illnesses:

Completing the Forms

Operating locations who are asked to participate in recordkeeping and reporting are required to record work-related injuries or illnesses if they result in any of the following: death; days away from work; restricted work or transfer to another job; medical treatment beyond first aid; loss of consciousness; or diagnosis of a significant injury or illness by a physician or other licensed health care professional.

The following questions are answered in the OSHA package of materials at http://www.osha.gov/pls/publications/publication.searchResults?pSearch=OSHA%20300:

Reporting Obligations

Posting Requirement

If an operating location is asked to participate in recordkeeping and reporting, the previous year’s Summary (not the Log) must be posted for three months in the following year. The Annual Summary must be


Noncompliance Penalties

Failure to post a copy of the Summary may result in the issuance of citations and assessment of penalties pursuant to Sections 9 and 17 of the U.S. Department of Labor, Occupational Safety and Health Act of 1970.

Record Retention

If an operating location is asked to participate in recordkeeping and reporting, the following records must be retained for five years following the year to which they pertain:

How to Obtain Help, Forms, and Information


Help

Operating locations may consult the following for assistance:


Forms

If an operating location is asked to participate in recordkeeping and reporting, OSHA will provide forms and instructions for the specific year of the request. The forms can also be downloaded from the OSHA Web site.


Information

Refer to the following sources for additional information:

Change History

 

 

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