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This document describes the assignment groups used for persons who receive salaries or wages to perform services for the Research Foundation (RF). This document does NOT describe AmeriCorp, Fellow, Retiree, or Volunteer assignment groups.
Information about people who have working relationships with the RF are entered into the "People File" of the computerized business system. Anyone who has an assignment, including employees and nonemployees, is entered as an internal person. An assignment is used to appoint RF employees to the RF payroll. Costs associated with an assignment are distributed to one or more accounts via a labor schedule.
A person's assignment is a combination of the following information:
The group in the computerized business system defines the specific relationship that an internal-type person has with the RF. The Assignment Group is a significant component of the group information.
The People Group flexfield in the computerized business system comprises three fields of information: Operating Location, Assignment Group, and Effort Reporting Status (i.e., exempt, nonexempt, or no effort reported). All internal people, both employees and non-employees, have an Assignment Group. Each assignment group used for persons who receive salaries or wages is described in more detail in the following blocks.
A regular RF appointment is a full-time or part-time assignment that is not a summer-only or extra-service.
Most RF employees are within the Employee Regular assignment group. They may cover short periods of time or may have open-ended termination dates.
Summer-only assignments are established to
The summer-only employee is an employee whose appointment period is within the "summer period" as defined by the campus academic calendar, but also must be between May 1 and September 30. A summer-only appointment can only be used when all of the following conditions are met:
An employee appointed to the RF payroll through a regular appointment prior to the proposed summer-only appointment may be appointed to the summer-only appointment only if the appointee is a(n)
A summer-only assignment is limited to four months. Summer-only assignments for SUNY faculty members with academic year obligations may be further limited by SUNY policy to a two-month appointment, except when approved for up to three months by the campus president or designee, provided that
A full-time SUNY student employed on sponsored programs relating to his/her field of study. The student must be registered and actively engaged in a program of study leading to a degree.
A full-time SUNY student employed on sponsored programs relating to his/her field of study. The student must be registered and actively engaged in a program of study leading to an advanced degree.
Income Fund Reimbursable (IFR) assignments are used for State University of New York (SUNY) employees who perform services on RF-administered sponsored projects while remaining on the State payroll. The IFR process enables the Research Foundation to reimburse SUNY for the costs of services performed by SUNY employees on RF-administered sponsored projects while the SUNY employees remain on the State payroll.
Those IFR people within the SUNY EE assignment group are SUNY employees, not RF employees, and are therefore not subject to Research Foundation policies and procedures.
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Date |
Summary of Change |
March 15, 2013 |
Updated to remove extra service section |
June 6, 2011 |
Updated to fix broken link for SUNY EE and IFR Related Policy |
April 28, 2003 |
Updated to add Employee Graduate and Employee Undergraduate categories |
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