Student Titles Policy

Effective Date:

January 1, 2015



Policy Review Date:

July 2020

Issuing Authority:

Research Foundation President

Responsible Party:

Vice President for Human Resources

Contact Information:


Reason for Policy

The Research Foundation for SUNY ("RF") encourages the employment of full-time SUNY students on sponsored programs relating to their fields of study. In order to do this, a separate student fringe benefit rate charge which is lower than the standard rate has been established. This rate is allowed if all of the criteria in The Student Titles Policy are met. The policy requirements ensure that student workers are properly classified and meet the eligibility requirements for employment with the RF.

Statement of Policy

In order for an employee to be appointed to a student title, the employee must satisfy all three of the following criteria:

Eligibility and Hours of Work

Students are generally appointed by semester and do not work continuously over a 12 month period.

Academic Year

Students work part-time during the academic year when classes are in session. Campuses may limit the number of hours to 20 hours per week based on campus policy. Students with good academic standing may work more hours (but no more than 25 hours per week) during the academic school year to support the business need.

International students are limited per USCIS regulations to working no more than 20 hours per week while classes are in session.

Summer Period

During the summer period, students may work full time (typically no more than 40 hours). Students appointed in the summer must be enrolled as a full time student in the fall.

Designated Student Titles

The following titles are designated student titles:


The following table outlines the responsibilities for compliance with this Policy:

Responsible Party


RF Operations Manager

Ensuring that employees working under student titles are correctly classified and appointments are administered according to the policy.

CO Vice President of Human Resources

Advising operating locations of any changes pertaining to student titles policy or changes in the student fringe benefits rate.



Related Information

F-1 Student Visa Holder Policy



Change History


Summary of Change

November 10, 2014

Added "Eligibility and Hours of Work" section and eliminated "Research Graduate Assistant" title (effective 01/01/15)

July 1, 2001

Added "Research Graduate Assistant" as a designated student title (effective 01/01/01)

March 11, 2002

Added "Camp Counselor-Student" as a designated student title (effective 03/01/02)



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