Central Office Mobile Device Policy

Effective Date:

January 17, 2017

Supersedes:

N/A

Policy Review Date:

One year from effective date

Issuing Authority:

Research Foundation President

Responsible Party:

John Paris

Contact Information:

518.434.7036

John.Paris@rfsuny.org

Reason for Policy

Ownership and use of Personal Mobile Devices is widespread and many Personal Mobile Device owners use their Personal Mobile Devices for personal and business use. The Research Foundation for The State University of New York ("RF") recognizes that an offset of an RF employee’s personal expenditures for a Personal Mobile Device may be appropriate when the RF needs said employee to regularly use his/her Personal Mobile Device in furtherance of the RF’s business. This mobile device policy authorizes the issuance of a stipend to eligible employees who utilize a Personal Mobile Device for such use.

Statement of Policy

The RF, at it’s discretion, may provide a stipend of up to $30 per device, per month, to offset the cost to an eligible RF employee for said employee’s use of a Personal Mobile Device primarily for non-compensatory business purposes. An RF employee is eligible to receive the stipend if it is determined that there are substantial reasons for said employee to utilize his/her Personal Mobile Device in his/her performance of the RF’s business, including but not limited to:

Allowance & Reimbursement

Responsibilities

The following table outlines the responsibilities for compliance with this Policy:

Responsible Party

Responsibility

Office of Information Services

Establish RF mobile device standards.

Maintain a current inventory of mobile devices connected to RF systems and applications.

Eligible Employees

Complete and sign the Mobile Device Stipend Acceptance and Use Agreement.

Department VP

Determine eligibility and approval for an employee to receive a stipend for use of a Personal Mobile Device.

Chief Financial Officer

Provide a second line of approval for an employee to receive a stipend for use of a Personal Mobile Device, ensuring consistency across departments.

Definitions

Mobile Device- Smartphone or tablet device that has a cellular number associated with it, e.g., iPhone and iPad devices, Windows Smartphone and Tablet devices, and Android Smartphone and Tablet devices. Tablet devices are distinguishable from laptop computers by their embedded operating systems and need to install applications via an "app store." Laptops are not considered mobile devices for the purposes of this policy.

Personal Mobile Device- A Mobile Device that is owned by an employee of the RF and is approved to connect to RF business systems in accordance with this policy.

Related Information

Central Office Mobile Device Reimbursement Procedure

The Research Foundation for The State University of New York Acceptable Use and Security of RF Data and Information Technology

Central Office Mobile Device Policy - FAQ's

Forms

Mobile Device Stipend Acceptance and Use Agreement

Change History

Date

Summary of Change

August 7, 2017

Policy owner and contact information updated.

January 17, 2017

Policy owner and contact information updated.

February 8, 2016

New policy created.

 

 

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