Facilities and Administrative (F&A) Costs

RF Financial Concepts 101 

Understanding the Business of the RF


Module 3: Understanding Sponsored Programs Funding

Facilities and Administrative (F & A) Costs

A portion of funds for sponsored program administration comes from "indirect dollars," which are reimbursements by sponsors for things that cannot be directly and uniquely assigned to any particular project. The federal government calls indirect dollars "Facilities and Administrative (F&A)" costs.

F&A costs are incurred by institutions for expenses such as utilities; buildings and grounds; operation and maintenance; library-related expenditures; and university services like telephones, computer infrastructure, postage services, etc.

F&A funding seeks to reimburse the RF and SUNY for part of the cost of doing business during the course of a sponsored project. Since expenses are incurred through the performance of a sponsored project, a percentage is charged back to the agency or organization funding the sponsored project.

What the Data Shows 

Indirect cost expenditures are down 4.1% for fiscal year 2014 as federal activity declined and large equipment purchases from State sponsors increased.  Equipment purchases do not generate indirect cost recoveries.  In order to keep indirect cost expenditures growing, SUNY must be vigilant in seeking full recovery on individual projects and in pursuing new avenues of funding.  

Facility and Administrative (F&A) Cost Recovery

The RF recovers F&A costs for things like utilities, phones, and other infrastructure costs at campus facilities.

Where to Find More Information 

This chart is updated annually on Our Performance: Sponsored Programs Administration