Policies A to Z

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Acceptable Use and Security of RF Data and Information Technology

Affiliated Corporation Policy

Appearance of RF Representatives at Unemployment Insurance Hearings Policy

Assigning Extra Service Policy


Bank Account Establishment Policy

Borrowing Policy and Loan Guidelines

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Capitalization Policy

Code of Conduct

Communication with Applicants and Offers of Employment Policy

Computer Software Policy (SUNY Policy)

Confidential Information Policy

Confidentiality of Employee Information Policy

Confidentiality of Health Information Policy

Conflict of Interest Policy

Conflicts of Interest in Public Health Service Sponsored Programs - Policy

Contracts with State Agencies

Copyright Policy (SUNY Policy)

Correcting Salary Deduction Errors in Employees' Pay

Cost Sharing Policy

Cost Transfer Policy

Credit Card Programs Policy

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Disciplinary Action Regarding a Breach of Confidentiality PHI

Drug-free Workplace Policy


Effort Reporting Policy

Electronic Record Management Policy

Electronic Signature Policy

Employee Orientation Policy

Employment Eligibility Policy

Employment of Noncitizens Outside the U.S. Policy

Equal Employment Opportunity and Antidiscrimination Policy

Equity Administration Policy

Establishing Policies and Procedures Policy

Executive Compensation Policy

Export Controls

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F-1 Student Visa Holder Policy

Fellowship and Participant Stipend Policy

Fixed Price Balance Award Administration Policy

Fraud and Whistleblower Policy

Fringe Benefits Cost Recovery Policy


Gifts, Contributions and Fundraising Policy

Gifts to Employees from Non-RF Sources

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Hiring Retired SUNY Employees

Honoraria Policy


Illness and Injury Reporting Policy

Indirect Cost Recovery Policy

Intellectual Property Policy

Intellectual Property Policy

Effective Date:

February 1, 2017



Policy Review Date:

February 1, 2018

Issuing Authority:

Research Foundation President

Responsible Party:

Matthew Mroz, Assistant Director Innovation & Partnerships

Contact Information:



Reason for Policy

The Research Foundation for The State University of New York ("RF") is The State University of New York’s ("SUNY") administrative agent for its sponsored programs and technology transfer activity. Pursuant to SUNY’s agreement with RF, RF is obligated to conduct itself in a manner consistent with all administrative policies applicable to SUNY, and is specifically committed to follow "[t]he University’s Patent and Copyright Policy and implementation thereof. . .".

The State University of New York Board of Trustees adopted an amendment to SUNY regulation, Section 335.28 of Title 8 in the Official Compilation of Codes, Rules and Regulations of the State of New York, the SUNY Patents and Inventions and Policy (the "Policy") on November 3, 2016, which became effective on November 23, 2016.

Statement of Policy

Consistent with SUNY’s agreement with RF and RF’s commitment to follow "[t]he University’s Patent and Copyright Policy and implementation thereof. . .", RF, with no exception, hereby adopts as its own the following:

SUNY Patents and Inventions Policy, codified at 8 NYCRR 335.28;

SUNY Procedures for Disclosure and Management of Intellectual Property;

SUNY Guidelines for the Management of Intellectual Property;

SUNY Copyright Policy, codified at 8 NYCRR 335.29; and

SUNY Computer Software Policy, for applicable software disclosed before November 23, 2016.

Individuals conducting business in the name of RF in conformance with these policies (e.g., directing royalty distributions) must take care to observe 8 NYCRR 335.28(h), which requires that any technology disclosures received by the university prior to November 23, 2016 must adhere to SUNY’s prior Patents and Inventions Policy, and therefore SUNY’s prior royalty distribution model. For guidance on implementing this rule on campus, refer to the RF Procedure for the Distribution of Royalty Income.

Any questions regarding the applicability of this policy shall be directed to the RF Office of Innovation and Partnerships.


The following table outlines the responsibilities for compliance with this Policy:

Responsible Party


Operations Managers

Ensure campus compliance with this policy.

Office of Innovation & Partnerships

Comply with the policy on behalf of centralized campuses.

Promote compliance for decentralized campuses.



Related Information

SUNY Patents and Inventions Policy

SUNY Procedures for Disclosure and Management of Intellectual Property

SUNY Guidelines for the Management of Intellectual Property

SUNY Copyright Policy

SUNY Computer Software Policy

RF Policy for the Distribution of Royalty Income

RF Procedure for the Distribution of Royalty Income


SUNY External Invention Disclosure Form

Change History


Summary of Change

February 1, 2017

New document.



Was this document clear and easy to follow? Please send your feedback to webfeedback@rfsuny.org.

Copyright © 2012 The Research Foundation for The State University of New York

Investment Policy and Guidelines

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J-1 Visa Holder Policy

Joint Venture Policy



Leave Policy

Letters of Appointment Policy


Meal Periods and Work Breaks Policy

Mobile Device

Moving Expense Reimbursement Policy


Nepotism Policy

New York State Executive Order 127 (Disclosure of Procurement Contracts Policy)

Non-Salary Payments Policy

Nonharassment in the Workplace Policy

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Officer Accountability Policy

OSHA Compliance Policy


Participant Stipend and Fellowship Policy

Patents and Inventions Policy (SUNY Policy)

Payments in Excess of $25,000 Policy

Performance Appraisal Policy for Administrative Employees

Personal Use of Research Foundation Vehicles Policy

Policy for the Distribution of Royalty Income

Position Classification Policy

Procurement Lobbying Act

Procurement Policy

Progressive Discipline Policy

Prompt Notice of Termination and Final Payments Policy

Property Insurance Policy

Providing Employee References to Prospective Employers Policy

Publications of Research Activities


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Records Access Policy

Records Management Policy

Research Integrity (SUNY Statement on)

Responsibility for Losses Policy

Retention of Legal Counsel

Retirement Plans Investment Policy Statement

Risk Tolerance Policy

Rush Purchase Policy


Salary and Fringe Benefit Rules and Policies for IFR

Salary Rules and Policies for Promotions, Demotions and Transfers

Salary Rules and Policies When Assigning Summer Employees

Service Center Policy

Sexual Harrassment Policy

Signature Authority Policy

Social Media Policy

Solving Problems in the Workplace Policy

Sponsored Programs Application Policy

Standard Workweek Policy

Student Titles Policy

Subrecipient Policy

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Tax-Exempt Status Policy

Telecommuting and Teleworking Policy

Termination of Employment Policy

Time Reporting Policy

Transfer of Sponsored Projects Policy

Travel Handbook


University-Industry Cooperative Use of Research Equipment (RF has adopted this SUNY Policy as per the 1977 Charter)

Unrestricted Fund Expense Policy

Use of University Facilities by Emerging Technology Enterprises (RF has adopted this SUNY Policy as per the 1977 Charter)


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