Responsibilities for Managing Property


This document describes the general responsibilities of the State University of New York (SUNY), the SUNY Construction Fund (SUCF), project directors, and the Research Foundation (RF) for managing property.

SUNY Campuses

Each SUNY campus appoints a property control custodian. The primary function of the property control custodian is to record and track SUNY and RF property in a property management system. The custodian performs this function by tagging property, recording physical information related to property in a database, and conducting periodic inventories. Since property acquired for sponsored projects becomes a responsibility of the Research Foundation, it is important that the property control custodian record this property in such a way that it can be distinguished from University property.

With respect to insurance, it is a responsibility of each campus to establish security and safety policies that provide for reasonable protection while property is located at the University.


The Property Control System (PCS) is the computer system into which physical data related to property is recorded by the property control custodian. This computer system is maintained by the State University Construction Fund (SUCF). The SUCF is responsible for supplying data from the PCS when the Research Foundation requests it.

Project Directors

Project directors are responsible for

Research Foundation

The responsibilities of the Research Foundation are set forth in the June 1, 1977, Agreement between State University of New York and the Research Foundation of State University of New York. Under this agreement, the Research Foundation is responsible for managing sponsored funds, property acquired with sponsor and RF funds, and property obtained for use in sponsored projects. This includes

Responsibilities Within the RF Organization

The central office is responsible for corporate oversight and control, which includes


The Research Foundation operations manager at each operating location is responsible for all RF operations at the location, regardless of who performs the operations. The operations manager is accountable to the Research Foundation Board of Directors for the conduct of such operations. Therefore, the operations manager is permitted to delegate the authority to perform operations, but may not delegate responsibilities.

Change History



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