Payroll Suspense, Other Institutional Activity, and National Institutes of Health Overage Awards Numbers

Effective Date:

January 5, 2016

Function:

Labor Distribution

Contact:

Kathy Shattuck

Basis for Guideline

This document identifies the award numbers for each campus for the following types of awards: biweekly payroll suspense, SUNY other institutional activity, and NIH overage awards.

Guideline Summary

Biweekly Payroll Suspense

A payroll suspense award is an award that holds charges that could not be posted to the appropriate project/task/award in the Research Foundation (RF) business system. Each campus will have one Payroll Suspense Award for biweekly RF payroll and one for monthly SUNY payroll. For more information on payroll suspense, refer to Monitoring Payroll Suspense.

SUNY Other Institutional Activity (OIA) Award

An OIA award is an award established for the purpose of capturing other SUNY institutional activity. It is primarily used to capture a portion of SUNY salary costs that are not charged via cost sharing or IFR.

NIH Overage Awards

An NIH overage award is an award used to capture the portion of a person's salary above a sponsor imposed salary limitation. This salary limitation is known as a salary cap. For more information on the salary cap refer to the procedure Sponsor Salary Restrictions: NIH, AHRQ, and SAMHSA.

Award Numbers

The following table lists the award numbers for each campus:

Campus Name and Number

Biweekly Payroll Suspense

SUNY IFR/CS Suspense

SUNY OIA Awards

NIH Overage Awards

Project

Task

Award

Project

Task

Award

Project

Task

Award

Project

Task

Award

010 University Center at Albany

1013501

1

000147

1013502

1

000183

1013519

1

000256

1018589

1

22148

011 SUNY Polytechnic

1079806

1

0000649

1079807

1

000650

1079809

1

000652

 

 

 

020 University Center at Binghamton

1013536

1

000148

1013575

1

000184

1013538

1

000257

1018591

1

22151

030 University Center at Buffalo

1132313

1

000658

1013591

1

000185

1013541

 

000258

1018595

1

22155

050 University Center at Stony Brook

1132314

1

000659

1013608

1

000187

1013542

1

000260

1018596

1

22156

100 Health Science Center at Brooklyn

1013574

1

000152

1013637

1

000188

1013543

1

000261

1018597

1

22157

110 Health Science Center at Syracuse

1132315

1

000660

1013651

1

000189

1013544

1

000262

1018599

1

22158

150 University College at Brockport

1013583

1

000154

1013696

1

000190

1013545

1

000263

 

 

 

160 University College at Buffalo

1013586

1

000155

1013712

1

000191

1013546

1

000264

 

 

 

170 University College at Cortland

1013590

1

000156

1013720

1

000192

1013547

1

000265

 

 

 

180 University College at Fredonia

1013595

1

000157

1013729

1

000193

1013548

1

000266

 

 

 

190 University College at Geneseo

1013601

1

000158

1013733

1

000194

1013549

1

000267

 

 

 

200 University College at Old Westbury

1013605

1

000159

1013739

1

000195

1013550

1

000268

 

 

 

210 University College at New Paltz

1013611

1

000160

1013750

1

000196

1013551

1

000269

 

 

 

220 University College at Oneonta

1013615

1

000161

1013759

1

000197

1013552

1

000270

 

 

 

230 University College at Oswego

1013619

1

000162

1013764

1

000198

1013553

1

000271

 

 

 

240 University College at Plattsburgh

1013629

1

000163

1013768

1

000199

1013554

1

000272

 

 

 

250 University College at Potsdam

1013634

1

000164

1013777

1

000200

1013555

1

000273

 

 

 

260 University College at Purchase

1013643

1

000165

1013787

1

000201

1013556

1

000274

 

 

 

270 Institute of Technology at Utica/Rome

1013647

1

000166

1013789

1

000202

1013557

1

000275

 

 

 

280 Empire State College

1013654

1

000167

1013790

1

000203

1013558

1

000276

 

 

 

550 University College of Environ Science & Forestry

1013660

1

000171

1013791

1

000207

1013559

1

000280

 

 

 

570 Maritime College

1016324

1

000172

1016327

1

000208

1016326

1

000281

 

 

 

580 University College of Optometry

1046440

 

000209

1013795

1

000209

1013560

1

000282

1018601

1

22159

350 College of Technology at Alfred

1013682

1

000174

1013805

1

000210

1013561

1

000283

 

 

 

360 College of Technology at Canton

1013687

1

000175

1013806

1

000211

1013562

1

000284

 

 

 

370 College of Technology at Cobleskill

1013692

1

000176

1013807

1

000212

1013563

1

000285

 

 

 

380 College of Technology at Delhi

1013695

1

000177

1013808

1

000213

1013564

1

000286

 

 

 

390 College of Technology at Farmingdale

1013699

1

000178

1013809

1

000214

1013565

1

000287

 

 

 

400 Morrisville State College

1013706

1

000179

1013810

1

000215

1013566

1

000288

 

 

 

650 Central Office

1013819

1

000180

 

 

 

 

 

 

 

 

 

655 SUNY System Administration - Provost Office

1013713

1

000181

1013811

1

000217

1013567

1

000290

 

 

 

Definitions

None

Related Information

Monitoring Payroll Suspense

Sponsor Salary Restrictions: NIH, AHRQ, and SAMHSA

Forms

None

Change History

Date

Summary of Change

July 14, 2016

Updated Payroll Suspense accounts for 030, 050, 110.

January 5, 2016

Added 011 SUNY Polytechnic and removed 680 Levin Institute.

August 31, 2006

Added the word "Background" as a separate section to set the three paragraphs in that section apart from the "Purpose" section. Changed the award terms under the "Purpose" and "Background" sections to match the column headings in the Award Numbers table.

Added NIH award numbers; renamed document from "Payroll Suspense Awards" to "Payroll Suspense, Other Institutional Activity and NIH Overage Awards Numbers;" added information in regards to OIA and NIH awards; updated 580's biweekly suspense number; removed all text in regards to monitoring payroll suspense and created new document ldpro021. Edited entire document.

November 4, 2004

Correction to 655 SPO suspense award should be 000181, was 0001815.

October 19, 2004

Revised to add SUNY IFR/CS award numbers, OIA award numbers and revised sections on preventing and identifying.

October 28, 2003

Revised to update payroll suspense award numbers and to provide information on preventing, identifying, and moving charges in suspense.

September 24, 2003

Updated to change Morrisville's name from College of Agriculture and Technology at Morrisville to Morrisville State College.

 

 

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