The Research Foundation (RF) LD Cost Transfer Register report provides detailed or totals-only information for Distribution Adjustments and Pre-Generated Distribution Lines that have been transferred between awards. The report can be run for a biweekly or SUNY payroll, for a specific time period, award type, number of days lapsed since original charge, by sponsor, and with or without suspense transactions included. This monitoring report should be used to review cost transfers in the Labor Distribution module and ensure the transfers are appropriate and documented. Please refer to the Transfer of Costs Policy.
The RF's central office recommends that operating locations run this report monthly to ensure the distribution adjustments and/or Pre-Generated Distribution Lines listed on the report are valid and have the proper documentation to support the transfer.
[LOC] LD Administrator
[LOC] LD Inquiry
650 LD Administrator All
650 LD Administrator Campus Only
650 LD Adm Campus Only Inquiry
LD Assistant SuperUser
The following table describes the required and optional parameters to use to run the report:
Parameter |
Description |
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Required Parameters |
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Location |
Select the operating location or any organization within the operating location |
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Payroll |
Select either Biweekly or SUNY |
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Start Date |
Start date of transactional period to show on the report |
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End Date |
End date of transactional period to show on the report |
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Order By |
Employee Name (Default), Days Lapsed |
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Summary Only |
No (Default) - prints all transaction information that match parameter criteria. Yes - prints totals-only summary. |
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Bypass Suspense |
No (Default) - Prints all transaction information including suspense transactions. Yes - returns only non-suspense transactional information. |
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Optional Parameters |
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Award Type |
Federal, Federal Flow Through, Other. If left blank report will print all award types |
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Greater Than or Equal To Days Lapsed |
Number of days lapsed from transaction of the original charge to the date the distribution adjustment or Pre-Generated Distribution Line batch was processed. Days lapsed of zero will return pre-generated distribution line transactions, since pre-gens are not redistributions linked to a charge but rather user-entered redistributions to correct errors (only input by Central office staff). Days lapsed greater than zero will return distribution adjustments. |
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Sponsor |
A name that identifies the organization that is sponsoring the award. This will allow users to review all LD cost transfers for a specific sponsor. |
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The table that follows describe the report output:
Column Heading |
Description of Column |
Effective Date /Create Date |
Effective date is the payroll effective date of the charge. In the case of a retro paid on 7/31/09 for the retro period of 7/4/09 through 7/17/09 the effective date will be 7/17/09. Create date is the date the Distribution Adjustment or Pre-Generated Distribution Lines transaction was entered into the system. |
Type |
Type of transaction: A = Distribution Adjustment; P = Pre-Generated Distribution Lines |
Project |
Project Number |
Task |
Task Number |
Award |
Award Number |
Award Type |
Type of Award (Federal, Federal Flow Through, Non-sponsored, Nonfederal, etc.) |
Expenditure Organization/ Major Sponsor Name |
Expenditure Organization associated with the Distribution Adjustment or Pre-Generated Distribution Lines. Major sponsor - a name that identifies the major organization that is sponsoring the award. |
Expenditure Type/ Sponsor Name |
Expenditure type associated with the Distribution Adjustment or Pre-Generated Distribution Lines. / Sponsor Name - a name that identifies the organization that is sponsoring the award. |
Summary Amount |
Total amount of Transaction (by PTAOE) |
Days Lapsed From Orig. |
The number of days lapsed is calculated by subtracting the original date the charge posted from the date the Distribution Adjustment or Pre-Generated Distribution was created. |
Batch Name |
Distribution Adjustment or Pre-Generated Distribution Lines batch name |
Submitted By |
User Name that submitted the Distribution Adjustment or Pre-Generated Distribution Lines batch |
The report is available in PDFormat. PDF is a formatted, printable version.
Effective Date: 8/24/2009 3:03:39 PM