RF Report of Incomplete or Inactive CFDA Numbers for the Current Fiscal Year

Description

Purpose

Under OMB Circular A-133, the Research Foundation (RF) is required to report the correct Catalog of Federal Domestic Assistance (CFDA) Program Number for all federal and federal-flow-through awards that are received by the Research Foundation. This number is critical in the reporting process as it is the basis for compiling data that is presented in the RF Annual A-133 Schedule of Expenditures of federal and federal-flow-through awards, which is used by the outside auditing firm to determine campus audits and to submit information to the Federal Audit Clearinghouse Web site (http://harvester.census.gov/sac). Without the correct CFDA number, the Research Foundation could potentially lose awards because of incorrect reporting.

The "RF Report of Incomplete/Inactive CFDA Numbers for the Current Fiscal Year" lists awards that have only a general federal agency number assigned to them (classified as an incomplete CFDA number in the system) or an inactive CFDA number:

Incomplete CFDA Number: Awards that have only the general federal agency number assigned (for example, 93:000 DHHS) should be reviewed to determine if there is a specific CFDA program number for the award.
Inactive CFDA Number: Awards with inactive CFDA numbers should be reviewed to determine if it is the correct number for the award. Inactive CFDA numbers are awards where the program funding may have ended and no additional awards are eligible for funding. Inactive CFDA numbers could be correct (due to the fact that funding was available when the award was established and they have not been replaced by a new CFDA number) or they may have been replaced by an active CFDA number. For information on the history of the CFDA number, refer to the CFDA Web site at http://12.46.245.173/cfda/pdf/historical.html.

Once the review is complete, you must enter correct CFDA numbers in the Grants Management module of the RF business applications. If it is determined that the CFDA number is accurate, it should be recorded as Verified in the References alternative region of the Award Management form (the list of values option if the CFDA number is verified). The report can be run on based on the verified Yes or No parameter.

For decentralized operating locations, the campus is expected to verify and document the accuracy for all CFDA numbers. For centralized operating locations, the Office of Sponsored Programs Services performs the verification and documentation on behalf of those locations.

Frequency

The report should be run regularly to monitor Catalog of Federal Domestic Assistance (CFDA) numbers. In preparation for the A-133 Report for the fiscal year end reporting, the report should be run during the first week in March and again during the first week of June. All inaccurate CFDA numbers must be corrected before the corresponding month end to correctly reflect data in the A-133 Schedule of Expenditures of federal and federal-flow-through awards.


Date to Run the Report	Date by Which Corrective Action Should Be Taken	Date to Rerun Report to Check for Corrective Action
7/20/XX	7/28/XX	7/31/XX
8/20/XX	8/28/XX	8/31/XX
9/20/XX	9/28/XX	9/30/XX
10/20/XX	10/28/XX	10/31/XX
11/20/XX	11/28/XX	11/30/XX
12/20/XX	12/28/XX	12/31/XX
1/20/XX	1/28/XX	1/31/XX
2/20/XX	2/26/XX	2/28/XX
3/20/XX	3/28/XX	3/31/XX (This is a critical period; all CFDA numbers should be corrected and verified.)
4/20/XX	4/28/XX	4/30/XX
5/20/XX	5/28/XX	5/31/XX
6/20/XX	6/28/XX	6/30/XX (This is the most critical period and all CFDA numbers must be corrected and verified for a complete and accurate A-133 Schedule of Expenditures of federal and federal flow-through awards.)

Responsibilities with Access

ORG Account Establishment Administrator
ORG Account Establishment Specialist
ORG Account Establishment Specialist with Budget Approval
ORG Grants Inquiry

Setting Report Parameters

The following table describes the required and optional parameters to use to run the report:


Parameters - Report of Verified CFDA	Description (click in the field to see the List of Values)
Optional Parameters
No		Returns a report listing only awards with incomplete/inactive CFDA numbers that do not have a reference field of CFDA number is verified.
Yes		Returns a report listing only awards with incomplete/inactive CFDA numbers that do have a reference field of CFDA number is verified.
Blank		Default is blank. Leave blank to return a report listing all awards that meet the incomplete/inactive criteria. It will differentiate awards that have been verified with a yes and ones that have not been verified with a no.

Understanding the Output

The following table describes the report output:

Column Heading	Description of Column
Award Number	The number associated with the award.
Award Type	The type of funds. Values include federal or federal-flow-through.
Award Status	The status of the award. Values include active, at-risk, closed, or on-hold.
End Date	The last effective date of an award based upon sponsor documentation.
Principal Investigator	The principal investigator for the award.
Sponsor	The funding source of the award.
Award Name	The short name of the award.
CFDA Number	The Catalog of Federal Domestic Assistance (CFDA) Number on the award. The general federal agency number (For example, 93.000 - DHHS) or an inactive number.
Verified	Whether or not the CFDA number has been recorded as verified in the Reference alternative region of the Award Management form Values include: No: CFDA Number is Verified field is blank. Yes: CFDA Number is Verified field is selected.

Helpful Tips

For complete details on running Oracle reports, refer to the Run a Report help topic.
The report is available in PDF format. PDF is a formatted, printable version.

Effective Date: 3/14/2007 11:26:54 AM