RF Custom Burdening Error Report

Description

Purpose

The Custom Burdening Error Report is produced as a result of the RF Burden process which is run nightly. The report indicates any award, project, or task that was not burdened and provides an error message with the reason for the error. The campus staff or the Office of Sponsored Program Services on behalf of centralized campuses is responsible for taking the appropriate corrective action.

Frequency

This report results from running the nightly RF Burden process. The nightly RF Burden process produces a report of exceptions with reason codes.

The report should be run on a daily basis and corrective action taken. The errors must be corrected by the end of the month or the correct F&A charges will not be reflected on the following reports/inquiries:

Responsibilities with Access

Setting Report Parameters

The Custom Burdening Error Report has no parameters.

Understanding the Output

The following table describes the report output:

Column Heading

Description of Column

Loc

The operating location.

Award

The number associated with the award that is funding the projects and tasks.

Project

The number associated with the project.

Task

The number associated with the task.

Application Message

The error that occurs from the burden process.

Sql Message

The reason for the error from the burden process.

Error Message and Resolution

The following table indicates the application message, the SQL message and the appropriate resolution:

Application Message

SQL Message

Resolution

Error occurred while getting budget information

ORA-20001: This award is still being baselined. No action taken

Baseline award budget

Error occurred while getting budget information

ORA-20002: No budget is baselined for this award/project. No action taken

Add budget data if applicable.  Baseline award budget

Error occurred while getting budget information

ORA-20003: More than one base lined budget found for this award/project. No action taken

This is a known error that is created when two people set off a baseline at the same time contact Central Office for resolution.

Error occurred while creating encumbrance line

ORA-20006: Transaction Controls on this task prevent the application of burdening on this award

Review transaction controls to determine if they should be modified.

Error occurred while creating encumbrance line

ORA-20006: Transaction Controls on this project prevent the application of burdening on this award

Review transaction controls to determine if they should be modified.

Error occurred while checking for special cases

ORA-20007: The award purpose and burden schedule chosen for this award are incompatible

Verify that the award purpose and burden schedule are compatible

Error occurred while determining expenditure item date

ORA-20008: Task end date is before award start date

Task end date must be adjusted.

Error occurred while determining rate and structure

ORA-20009: This award references a schedule which is out of date

Verify that the award has the correct burden schedule.

Error occurred while creating burden line

ORA-20010: This task has no end date, and end date is required. No action taken

Task end date must be entered.

Error occurred while creating burden line

ORA-20011: Expenditure item date out of award range. No action taken

Verify that correct dates have been entered on the award.

Error occurred while creating burden line

ORA-20012: Expenditure item date out of project range. No action taken

Verify that correct dates have been entered on the project.

Helpful Tips

Effective Date: 3/14/2007 11:23:40 AM