RF Invoice Detail Report

Description

Purpose

The Research Foundation (RF) customized RF Invoice Detail Report is used by the Accounts Receivable business area to back up invoices on cost reimbursable awards. It is run for a specific draft invoice and can display expenditure items that are on that draft invoice for that award.

Frequency

Run this report when backup is required for cost reimbursable Accounts Receivable invoices.

Responsibilities with Access

ORG Account Establishment Administrator
ORG Account Establishment Specialist
ORG Account Establishment Specialist with Budget Approval
ORG OGM Billing Specialist
ORG Grants Inquiry
KEY Key Member

Setting Report Parameters

The following table describes the required and optional parameters to use to run the report:


Parameter	Description (click in the field to see the List of Values)
Required Parameters
Award Number		The Oracle number associated with an award Example: 000000
Draft Invoice Number		The number of the draft invoice associated with the specific award
Optional Parameters
Project Number		The number of a project of the specific award If you choose a project number, the report displays expenditures only for that project. If this field is left blank, the report displays expenditures for ALL projects of the specified award.
Task Number		The number of a task of the specific award If you choose a task number, the report displays expenditures only for that task. If this field is left blank, the report displays expenditures for ALL projects of the specified award.

Understanding the Output

The following table describes the report output:

Column Heading	Description of Column
Expenditure Type	The category to which the expenditure item was charged
Description	The description of the expenditure item. For salaries, this column displays the name of the person paid. For Other Than Personnel Services (OTPS), this column displays the vendor and/or person paid.
Check No.	The individual check numbers for each salary or OTPS item
Item Date	The date of the payroll period for salaries and the item date for all OTPS expenditures.
Project Number	The number of the project associated with the expenditure item
Task Number	The number of the task associated with the expenditure item
Bill Amount	The dollar amount of the expenditure item; a negative value indicates an adjustment or category refund
PO Number	The purchase order or blanket release number associated with the expenditure item
Invoice Nbr	The Accounts Payable Invoice Number associated with the expenditure item.

Helpful Tips

For complete details on running Oracle reports, refer to the Run a Report help topic.
The report is available in PDF. format. PDF. is a formatted, printable version.
This report will run automatically when clicking the print button for a Cost Reimbursable invoice (in the Invoice Review Screen) and viewed, printed or saved under View>Requests>Find>View Output.
The report can also be run manually as needed for Cost Reimbursable invoice back up.

Effective Date: 3/29/2011 9:26:01 AM