Report - RF NRA Payment Review

Description

Purpose

The RF NRA Payment Review report displays details of miscellaneous income payments to nonresident aliens (NRA) whose NRA supplier type is set up as an independent contractor, royalty recipient, rent recipient and participant stipend recipient. This report can be run with detailed information or as a summary report. If you run the report to obtain detailed information, it also lists withholdings and the award and project to which the expenditures were charged.

Frequency

At the end of each calendar year, central office submits 1042-S information to the Internal Revenue Service (IRS) for each NRA that receives a payment and is set up with a NRA supplier type in the supplier file.

Setting Report Parameters

The following table describes the parameters required to run the report:


Parameter	Description (click in the field to see the List of Values)
Required Parameters
Group By		The kind of report to be run. You should select Supplier only.
Reporting Option		The amount of detail in the report. Select Detail or Summary.
Begin Payment Date		The start date of the report based on payment date.
End Payment Date		This defaults to the current date.

Understanding the Output

The RF NRA Payment Review report is sorted in one of two ways:

Location: if you select the detailed report.
Supplier: if you select the summary report.

Information about the supplier (i.e., the NRA receiving miscellaneous income payments), including the address, country of tax residence, and supplier's type classification (e.g., NRA Particip Stipend, NRA Ind Cont) are stored in the supplier file.

The following table describes the report output:

Note: Information that only appears on the detailed report is marked as such in the column heading.

Column Heading	Description of Column
Location (detail report only)	The location of the supplier.
Supplier Name	The name of the supplier.
Supplier Num (detail report only)	The unique number assigned to the supplier.
Supplier Type	The type of supplier.
Address	The supplier's full address.
Country of Residence	The supplier's country of residence where a tax home base was established.
Invoice Number (detail report only)	The accounts payable (AP) invoice number.
Invoice Date (detail report only)	The AP invoice date.
Gross Amount	The AP invoice total dollar amount of reportable (i.e., taxable) income to the supplier.
Withholding Amount	The dollar amount that was withheld from payment.
Withholding Group	The withholding tax group assigned to the NRA in the Supplier File. The withholding group automatically withholds the appropriate rate of taxation.
Expenditure Type (detail report only)	The expenditure type the invoice was charged to.
Award Number (detail report only)	The number of the award charged with the expenditure (i.e., payment to NRA).
Project (detail report only)	The number of the project charged with the expenditure. For example: payment to NRA
Amount Paid	The dollar amount paid to the NRA (i.e., the Gross Amount minus the Withholding Amount).
Payment Doc Num (detail report only)	The document number of the payment made to the NRA. For example: check number
Check Date (detail report only)	The date payment was made to the NRA.

Helpful Tips

Operating locations should have a procedure in place for monitoring and reviewing Oracle input so that accurate data is maintained throughout the year. Although tax reporting is a corporate payroll responsibility, information is stored in Oracle's Accounts Payable (AP) business area. Payments for miscellaneous income coded for 1042-S reporting must be monitored to ensure that the data is correct and that any necessary adjustments are made in a timely manner. The Research Foundation (RF) developed a customized AP monitoring report, the RF NRA Payment Review report, to provide system details of miscellaneous payments to NRAs. There are no minimum threshold amounts for 1042-S reporting but there are a few reporting exceptions. All foreign source (FS) payments are not required to be reported on the 1042-S. Non-consultant service expenditures for NRA independent contractors are also not required to be reported on the 1042-S (i.e., travel). Statements related to the 1042-S reporting exception appear at the beginning of the report. To provide correct year-end reporting information, corrections and updates may be required to the supplier set-up and/or invoice distributions before year's end.
For complete details on running Oracle reports, refer to the Run a Report help topic.
The report is available in PDF and ASCII (TEXT) format. PDF is a formatted, printable version. ASCII can be easily pulled into a spreadsheet or word processor.
Once you select a format and run the report, you cannot change the output format. You will need to run the report again and select the desired output format on the Submit Request form.

Effective Date: 5/25/2007 3:02:45 PM