RF AP Unvalidated Invoice - Process Help (R12)

Description

Purpose

The Research Foundation (RF) AP Unvalidated Invoice report provides detailed information including the project, task and award for invoices that currently have a status of Never Validated or Needs Revalidation. The report can be run for a specific project or award. This monitoring report should be used to review current invoices with a status of Never Validated or Needs Revalidation in the Accounts Payable (AP) module.

Note: The term validated replaced approved in the upgraded business applications. Therefore, the term unvalidated means not approved and the term revalidation means an invoice needs re-approval.

Frequency

The RF's central office recommends that operating locations run this report daily.

Setting Report Parameters

The following table describes the optional parameters needed to run the report:

1. Parameter	Description (click in the field to see the List of Values)
   Optional Parameters
   Award Number		This displays invoices on hold for that specific award.
   Project Number		This displays invoices on hold for that specific project.
   Location		The operating location code. For central office users: You may leave this field blank to view all locations.
   Invoice Status		This displays invoices on hold based on the invoice status: Never Validated Needs Revalidation Both *Note - you must select one of these options.

Understanding the Output

The table that follows describe the report output:

1. Column Heading	Description of Column
   Needs Revalidation	The status of the AP invoice.
   Never Validated	The status of the AP Invoice.
   Vendor Name	The name of the supplier as it appears in the supplier file.
   Site	The site in the supplier file entered for the invoice.
   Invoice Number	The invoice number.
   Invoice Date	The invoice date.
   Invoice Amount	The total invoice amount.
   Hold	This field Indicates if the invoice is also currently on hold.
   Invoice Description	A description of the invoice.
   PO Number	The purchase order or blanket release number, if applicable.
   Line Number	The AP invoice distribution line number.
   Project	The project number being charged for the expenditure.
   Task	The task number being charged for the expenditure.
   Award	The award number being charged for the expenditure.
   Dist. Amount	The dollar amount for the distribution line.
   Validated	This field indicates if the distribution line is validated. (Yes - line is validated; or No - line is not validated.)

Helpful Tips

• This is a custom report that can be used by campus locations instead of the standard Oracle Invoice Register to request unvalidated invoices.
• For complete details on running Oracle reports, refer to the Run a Report help topic.
• This report is available in XML format.

Effective Date: 3/23/2014 3:13:07 PM