Report - 1099 Supplier Exceptions

Description

Purpose

Use the 1099 Supplier Exceptions report to review 1099-MISC suppliers with inaccurate or incomplete income tax information, as well as identifying duplicate suppliers. A 1099-MISC supplier is a supplier that has been defined as Federally Reportable in the Suppliers window. Before 1099-MISC reports are run, 1099 Supplier Exceptions reports should be run to identify suppliers that Accounts Payable (AP) will treat as exceptions in the 1099-MISC reports.

Frequency

Run the report as needed.

Note: There is no security on the report so you will see a listing of all campus exceptions. The central office monitors the report frequently and contacts campuses to make corrections.

Responsibilities with Access

ORG AP Inquiry
ORG AP Administrator
Central Office AP Administrator

Setting Report Parameters

The following table describes the required parameters to use to run the report:


Parameter	Description (click in the field to see the List of Values)
Required Parameters
Reporting Entity		Enter the tax reporting entity. Note: This field defaults to Research RFDN of SUNY.
From Payment Date		Enter the start date of the report's range of suppliers with paid or partially paid invoice(s). Note: The report will include all 1099-MISC suppliers with exceptions for which invoices were entered with invoice dates on or after this start date.
To Payment Date		This field defaults to the current date but can be changed.

Note: The report includes only those 1099-MISC suppliers with payments for the current tax year that exceed the minimum federal or state reporting threshold.

Understanding the Output

The table that follows describes the report output:

Column Heading	Description of Column
Supplier Name	The name of the supplier in the Supplier File
Supplier Number	The system-generated supplier number
Taxpayer ID	The supplier's Social Security Number (SSN) or other Tax Identification Number (TIN)
Tax Reporting Site	The name of the supplier site defined in the Supplier Sites window of the Supplier File
State	The state where the tax reporting site for a supplier is located
Exception Condition	The reason why supplier is included in this report Example: Null TIN Note: A legend at the end of the report describes each exception condition.

Helpful Tips

For complete details on running Oracle reports, refer to the Run a Report help topic.
The report is available in PDF and ASCII (TEXT) format. PDF is a formatted, printable version. ASCII can be easily pulled into a spreadsheet or word processor.
Once you select a format and run the report, you cannot change the output format. You will need to run the report again and select the desired output format on the Submit Request window.

Effective Date: 10/24/2007 7:26:37 PM