This document describes recommended monitoring of payroll encumbering.
Monitoring Payroll Encumbering
Nightly processing for payroll encumbering updates and/or creations requires
frequent monitoring of encumbering exceptions and shortages, which result in
encumbrances not being posted to the appropriate project/task/award.
Operational location staff should be identified for this task to address the
issues related to payroll encumbering shortages and exceptions.
Reports to Use
The following reports should run at least weekly to monitor payroll encumbering:
Report Name
Description
RF Projected Suspense
Charges Report
Run this report to monitor
future payroll dates and potential transactions to suspense resulting from
incomplete/incorrect charging instructions or data/status issues with the
project/task/award. These will also affect actual payroll charges, if not
addressed timely.
RF Payroll Shortage and
Exception Report
Run this report to monitor
Shortages (previously known as Failed Funds transactions) - Identifies
payroll encumbrance amounts that will not be posted as encumbrances due to
budget limitations.
Exceptions - Identifies transactions that will not be posted as
encumbrances for the exception reason listed. For a description of
the report and exception reason codes, refer to "RF Payroll Shortage and
Exception Report" in EPSS under Grants Management, Reports/Queries, GM
Oracle Reports.
