Use these instructions to reconcile property acquired through the Research Foundation's (RF) payables system with RF property that is recorded on the SUNY Property Control System (RAMI).
Note: An asset will appear on the reconciliation report if it was a record in only one of the two databases. You should contact the property control office if the report indicates PCS inventory with no matching invoice.
When completing the Oracle forms referenced in this procedure, note that a white field indicates optional entry or one that is conditional based on the particular process.
Note: An asset will appear on the reconciliation report if it was a record in only one of the two databases. You should contact the property control office if the report indicates PCS inventory with no matching invoice.
Field Name |
Required (R) or Optional (O) |
Description |
Supplier Region |
||
Supplier Name |
O |
The name of the business or person providing goods or services. Note: A PO number or invoice number is also required when searching by supplier name. |
Supplier Number |
O |
The number assigned to the supplier. Note: A PO number or invoice number is also required when searching by supplier number. |
PO Region |
||
PO Number |
O |
The PO number from the invoice distribution line that you are attempting to reconcile. Note: Either the PO number or invoice number is required on this form. |
Invoice Region |
||
Number |
O |
The invoice number from the invoice distribution line that you are attempting to reconcile. Note: Either the PO number or invoice number is required on this form. |
Note: You'll see a message stating that 1 records for PCS in Invoice Distributions have been updated.
Note: If an AP Distribution Line has been reconciled in error, the user can uncheck the box and save the transaction.
.