Inquiry on Purchase Orders - Process Help (R12)

Use these instructions to find purchase orders (POs) in the business applications.

To Make an Inquiry on Purchase Orders

When completing the Oracle forms referenced in this procedure, note that a white field indicates optional entry or one that is conditional based on the particular process.

1. Select Purchase Orders > Purchase Orders Summary to open the Find Purchase Orders form.
2. Enter the following fields on the Find Purchase Orders form:

   Field Name	Required (R) or Optional (O)	Description
   Number	O	The purchase order number that you need to find.
   Supplier	O	The name of the business or individual providing goods or services. Select from a List of Values.
   Status Tab
   Order Approval	O	Select order status from a List of Values. For example: Approved
   Control	O	The status of the purchase order. Select from a List of Values. For example: Open
   Projects Tab
   Project	O	The number associated with the project funding for this purchase.
   Task	O	The subdivision of work within the project funding this purchase.

3. Click Find to open the Purchase Order Headers form.

4. To view PO line item details
   1. Place your cursor in the Number field of the purchase order you need to display.
   2. Click Lines to open the Purchase Order Lines form.
   3. To view further details about this purchase order, click Open to open the Purchase Order Summary to Purchase Orders form.
   4. Select File > Close Form.

5. To view payment history for a PO
   1. Place your cursor in the Number field of the purchase order you need to display.
   2. Select Inquire > View Invoices to open the Invoices form.
   3. Review the invoice information for the purchase order.
   4. Select File > Close Form.

6. To view shipment history for a PO
   1. Place your cursor in the Number field of the purchase order you need to display.
   2. Select Inquire > View Shipments to open the Purchase Order Shipments form.
   3. Review the shipment information for the purchase order.
   4. Select File > Close Form.

7. To view distribution history for a purchase order
   1. Place your cursor in the Number field of the purchase order you need to display.
   2. Select Inquire > View Distributions to open the Purchase Order Distributions form.
   3. Review the distribution information for the purchase order.
   4. Select File > Close Form.

8. To view action history for a purchase order
   1. Place your cursor in the Number field of the purchase order you need to display.
   2. Select Inquire > View Action History to open the Standard Purchase Order form or Blanket Purchase Agreement form.
   3. Review the action history for the purchase order.
   4. Select File > Close Form.