Emergency Contacts

Use these instructions to complete emergency contact information for a person.

When completing the Oracle forms referenced in this procedure, note that a white field indicates optional entry or one that is conditional based on the particular process.

1. Navigate to People > Enter and Maintain to go to the Decision form and perform one of the following:
2. If you need to change the current effective date, click Yes to go to the Alter Effective Date form.
   1. Complete the following fields:

      Field Name	Required (R) or Optional (O)	Description
      Effective Date	R	Effective date of contact information.
      Today's Date	R	System generated. Current date.

   2. Click OK to go to the Find Person form.
3. If you do not need to change the effective date, click No to go to the Find Person form.
   1. Complete any of the following Find Person form fields:

      Field Name	Required (R) or Optional (O)	Description
      Full Name	O	Person's last name. The last name search will narrow choices for selection.
      Employee Number	O	Person's employee number.

   2. Click Find to go to the People form.
4. Click the Others button to open the Navigation Options window.
5. Select Emergency Contacts and click OK to go to the Contact form.
6. Before inputting a new contact, do a search to determine if the contact is an RF employee.
   1. Click in the Names field and open the List of Values.
   2. Type the last name of the contact in the Find field and click Find.
   3. If the Contact is an employee, click on the employee's name and the contact information will auto generate. Select the appropriate Relationship using the List of Values.
   4. Select File > Save.
7. If the Contact is not an RF employee, complete the following fields:

   Field Name	Required (R) or Optional (O)	Description
   Last	R	The person's last name (i.e. surname, family name).
   First	R	The person's first name.
   Title	O	The person's name title prefix. Select a title from the List of Values Examples: Dr. Miss Mr. Mrs.
   Prefix	O	The person's prefix name.
   Suffix	O	The person's name suffix. For example: Jr., Sr., III.
   Middle	O	The person's middle name or initial.
   Type	__	This value will always be "Contact."
   Gender	R	The person's gender. Auto generated based on the Title selected. If no Title is selected, Unknown Gender will auto generate.
   Relationship	R	The connection between the employee and the contact.
   From	R	Date relationship is in effect. Auto generated based on the date tracked date.
   To	O	Date relationship is no longer in effect.
   Primary Contact	O	The primary person that should be contacted in an emergency. Check box.
   Further Contact R'ship Info	__	This field is NOT used by the Research Foundation.

8. Select File > Save.
9. Click on the Contact's Details button and enter the following information for the contact: Phone Number, US Address and Foreign Address. Use the existing Form Help to complete these forms.
10. If you need to input an additional contact, select File > New to open a new form. Go back to step 6.
11. If you need to delete an existing Contact, click in the Relationship field and select Edit > Delete. Click through the warning messages. Select File > Save.