Dependent Data Base

Use these instructions to house data relative to a dependent's medical, dental and vision coverage.

Prerequisites

• Dependent data available from health carriers, vision carrier or from the Research Foundation (RF) Contact form.

To view dependent medical, dental and vision coverage

When completing the Oracle forms referenced in this procedure, note that a white field indicates optional entry or one that is conditional based on the particular process.

1. Navigate to People > Enter and Maintain > Find Person
2. Complete one of the following Find Person form fields:

   Field Name	Required (R) or Optional (O)	Description
   Full Name	O	Person's last name The last name search will narrow choices for selection.
   Social Security	O	Person's social security number (SSN).
   Type	O	Select Employee from the drop down box.
   Number	O	Person's employee number

3. Click Find to go to the People form.
4. Click on Assignment to go to the Assignment form.
5. Click on Entries to go to the Entries form.
6. Select Tools from the top menu of the Entries form. Click on Dependent Information to display the Covered Dependents form.
7. Complete the following fields using the scroll bar to display all fields.:

   Field Name	Required (R) or Optional (O)	Description
   First Name	R	The dependent's first name. An error message will be displayed if data is not entered in this field.
   Last Name	R	System generated. This field can be overwritten.
   Middle Initial	O	Dependent's middle initial.
   Gender	R	Select from the List of values: F - Female M - Male U - Unknown An error message will be displayed if data is not entered in this field.
   National Identifier	O
   Date of Birth	R	Dependent's date of birth entered in tehe format DD-MON-YYYY
   Age	O	System generated based on the Date of Birth field.
   Relationship	R	Select from the List of Values: Spouse Dependent Domestic Partner Disabled Dependent
   Benefit Plan	R	System generated. Boxes are checked for benefits elements covered: Medical Dental Vision Uncheck a box for any dependent who should not be enrolled in the benefit.

8. Select File > Save.
9. Select File > Save Form to go back to the Element Entries form.
10. Select File > Save Form to go back to the Assignment form.
11. Select File > Save Form to go back to the People form.