Correct Absence Detail - Process Help (R12)

Use these instructions to extend the end date of a person’s leave, correct an error on a person’s record of absences, or delete an absence that was entered in error or never taken.


  1. Absences must have been entered in the Absence Detail form of the person’s record.
  2. Complete paperwork must have been received and on file.

To make absence detail corrections or to delete absences

When completing the Oracle forms referenced in this procedure, note that a white field indicates optional entry or one that is conditional based on the particular process.

  1. Navigate to People > Enter and Maintain to go to the Decision form.
  2. Click No to go to the Find Person form.
  3. Complete one of the following Find Person form fields:

    Field Name

    Required (R) or Optional (O)


    Full Name


    Person's last name.

    Social Security


    Person's social security number.



    Select from the List of Values:

    Contingent Worker




    Employee Number


    Person's ID Number.

  4. Click Find to go to the People form.
  5. Click Others... button to go to the Navigation Options form.
  6. Select Absence.
  7. Click OK to go to the Absence Detail form.
  8. Find the absence detail record that needs to be adjusted or deleted. In the Type field, use the up arrow and down arrow keys on your keyboard (or the page up and page down keys) to find the entry to be corrected.
  9. Delete the record. Select Edit> Delete to go to the Decision form.
    1. Click Yes.
    2. If you need to find another absence record to adjust, select File > Save and go to step 8.
    3. If no other changes are necessary, end this process by selecting File > Save.
  10. For adjustments, refer to the Process Help Document Enter Paid Time Off (PTO) Leave Usage to enter a new absence record with the corrected information.

    Note: Making corrections/changes to previously entered absences may not automatically cause the net accrual balance to update. Positive or negative adjustments may need to be entered to make the total accrual correct. Refer to the Process Help Document “Enter and Adjustment to a Leave Balance” for help with entering adjustments.