Change People Information - Process Help (R12)

Perform this procedure when you have received an Oracle Information Change Form, which indicates correcting or changing personal data in the People form.

Prerequisites

1. Completed paperwork with the appropriate approvals must have been received.

To Change Personnel Data

1. Select People > Enter and Maintain to go to the Decision form.
2. If you need to change the current effective date, click Yes to go to the Alter Effective Date form and from the calendar List of Values, select the date of the change. Click OK to go to the Find Person form.
3. If you do not need to change the effective date of the change and use the current date, click No to go to the Find Person form.
4. Complete one of the following Find Person form fields:

   Field Name	Required (R) or Optional (O)	Description
   Full Name	O	Person's last name.
   Social Security	O	Person's social security number.
   Type	O	Select from the List of Values: Contingent Worker Applicant Employee
   Employee Number	O	Person's ID Number.

5. Click Find to go to the People form.
6. As required by the completed and approved change form, complete the following People form fields:

   Field Name	Required (R) or Optional (O)	Description
   Last	O	The person's last name (surname, family name).
   First	O	The person's first name.
   Title	O	The person's name title prefix.. Select a title from the List of Values. Examples: Dr. Miss Mr. Mrs.
   Prefix	O	The person's prefix name.
   Suffix	O	The person's name suffix For example: Jr., Sr., III.
   Middle	O	Middle initial or name
   Gender	O	Select from the drop down box: Male Female Unknown Gender
   Identification	—	System supplied
   Social Security	O	Person's social security number

   Note: A dash (—) in the table above indicates a field that is automatically populated by the system or that is not needed.

7. As required by the completed and approved change form, complete the following fields in the Personal tab:

   Field Name	Required (R) or Optional (O)	Description
   Birth Date	O	Date of birth For Example: 04-JUL-1970
   Age	O	The person's current age as of the date of this record. System generated based on date of birth entered.
   Nationality	O	Select from the List of Values.

8. Select File > Save. When making changes, select File > Save to keep a history of the change. Changing a field may display the Choose an option form. Select Update to keep a history of the change or click Correction to fix an entry made in error.
9. As required by the completed and approved change form, complete the following fields in the Employment tab:

   Field Name	Required (R) or Optional (O)	Description
   I-9 Status	O	I-9 document status.
   I-9 Expiration	O	Work authorization expiration date. For non-citizen employees in the U.S. on a Visa, enter the I-9 expiration date (i.e., the date of expiration for authorization to work in the U.S.).
   VETS100	O	Select from the List of Values.
   New Hire	O	Select from the List of Values:
   Child Support	O	Click box if required.
   Opted for medicare	O	Only complete if Exclude from New Hire Reporting is entered in New Hire field. Enter Not an Employee.
   VETS100A	O	Select from the List of Values.

10. Select File > Save. When making changes, select File > Save to keep a history of the change. Changing a field may display the Choose an option form. Select Update to keep a history of the change or click Correction to fix an entry made in error.
11. As required by the completed and approved change form, complete the following fields in the Office Details tab:

    Field Name	Required (R) or Optional (O)	Description
    Office	O	Office on campus.
    Email	O	E-mail address.
    Location	O	Campus.
    Mailstop	O	Check delivery drop location. Checks are sorted by location, mailstop, and name. Mailstop information is defined by individual operating locations. See your campus administrator.

12. Select File > Save. When making changes, select File > Save to keep a history of the change. Changing a field may display the Choose an option form. Select Update to keep a history of the change or click Correction to fix an entry made in error.
13. As required by the completed and approved change form, complete the following field in the Benefits tab:

    Field Name	Required (R) or Optional (O)	Description
    Date First Hired	O	Date of Hire

14. Select File > Save.When making changes, select File > Save to keep a history of the change. Changing a field may display the Choose an option form. Select Update to keep a history of the change or click Correction to fix an entry made in error

    Notes:

    • Primary Address: To change or update an address, use the Process Help Change a Primary Address.
    • Pay Method and Tax Information: To change or update a person’s pay method, refer to the Payroll Process instruction “Enter or Change a Payment Method.” To change or update a person’s tax information, refer to the Payroll work instruction “Change Tax Information.”