Attachments in the Labor Distribution Module - Process Help (R12)

Use these instructions to attach backup documentation, notes or a Web page in the Labor Distribution module. The attachment function is available for the Labor Schedule and RF Retro Labor Schedule forms as well as the Distribution Adjustment form. This will ensure we have permanent backup in our business applications.

Prerequisites

1. You must have the following responsibility to attach documentation in the Human Resources or Payroll module:
2. [LOC] LD Administrator (Example:010 LD Administrator)
3. [LOC] LD Inquiry

   650 LD Administrator All

   650 LD Administrator Campus Only

   650 LD Adm Campus Only Inquiry

4. RF LD Assistant SuperUser

To Attach Backup Documentation in the Labor Distribution Module

When completing the Oracle forms referenced in this procedure, note that a white field indicates optional entry or one that is conditional based on the particular process.

1. Navigate to the employee record to which you want to attach your document, e.g. Labor Schedules form, RF Retro Labor Schedule form, or Distribution Adjustment form within the business applications in which the paper clip icon on the toolbar is available.
2. Click in the Assignment area of the Labor Distribution form or distribution adjustment form.
3. Click the paper clip icon on the toolbar.
4. Enter the following fields on the Attachments form:

1. Field Name	Required (R) or Optional (O)	Description
   Main Tab
   Category	R	The type of item to be attached to this record. Select from the List of Values. (i.e. RF Forms, Comments and Miscellaneous)
   Description	O	A free form explanation of what is being attached. Example: Distribution Adjustment, etc.
   Data Type	R	Select the type of information you are storing with this record from the List of Values: File - attach a document Long Text - write text Short Text - write text Web Page - link to a Web page Note: Selecting Long Text from the List of Values enables more than 2000 characters of text to be stored.

   1. To attach a file:
      1. Select File in the Data Type field
2. Note: A window will automatically appear to upload a file.
   1. Click Browse and locate the file you want to upload.
   2. Click OK.
3. Note: A message will appear indicating that your file was uploaded successfully.
   1. Close window to return to Attachments form.
   2. Click Yes in the decision form that asks if your file was uploaded successfully.
4. 1. To add a note:
      1. Select Long Text or Short Text in the Data Type field.
      2. Click in the yellow box that appears on the bottom of the form and type in your note.
      3. Select File > Save.
5. 1. To add a Web page:
      1. Select Web Page in the Data Type field.
      2. Click the Source tab on the Attachments form.
      3. Type in the URL for the Web page.
      4. Select File > Save.
   2. Click Open Document to review the file or Web page you attached.
   3. Select File > Close Form.
7. Note: A dash (—) in the table above indicates a field that is automatically populated by the system or that is not needed.