Assign Earnings Elements to a Fellow to Process Retroactive Payment

Use this procedure to assign a pay element to process a retroactive payment from the fellow's hire date to the start of the next payroll.

To assign a pay element to process a retroactive payment

When completing the Oracle forms referenced in this procedure, note that a white field indicates optional entry or one that is conditional based on the particular process.

1. Navigate to People > Enter and Maintain to go to the Decision form.
   1. To change the effective date, click Yes to go to the Alter Effective Date form.
      1. Complete the Effective Date fields:

         Field Name	Required (R) or Optional (O)	Description
         Effective Date	R	Date for which the record is effective. Enter the fellow's original hire date.

      2. Click OK to go to the Find Person form.
   2. To keep the current effective date, click No to go to the Find Person form.
2. Complete at least one of the following Find Person form fields.

   Field Name	Required (R) or Optional (O)	Description
   Full Name	O	Last name of the employee. The last name search narrows choices for selection.
   Social Security	O	Social Security Number (SSN)
   Number	O	Person's employee number

3. Click Find to go to the People form.
4. Click Assignment to go to the Assignment form.
5. Click Entries to go to the Element Entries form.
6. Select File > New Record.
7. As required, complete or review the following field:

   Field Name	Required (R) or Optional (O)	Description
   Element Name	R	Element that you assign from the List of Values. For example: Stip Fel NQual 1

8. Click Entry Values to go to the Entry Values form.
9. As required, complete the following fields:

   Field Name	Required (R) or Optional (O)	Description
   Award Amount	R	Total award amount granted to the fellow
   Begin Date	R	Begin date of award.
   End Date	R	End date of award.
   Fellowship Type	R	Select the correct Fellowship Type from the List of Values. Examples: Graduate Undergraduate
   Retro Required	R	Yes
   Retro Begin Date	R	Retro begin date. This field should be the same as the Begin Date field.
   Retro End Date	R	Retro end date.

10. Select File > Save.
11. Select File > Close Form to return to the Assignment form.