Process a Rush Order

Purpose

This document describes how goods can be obtained on a "rush" basis by contacting a supplier directly.

Process

The name of the process for rush purchases and the process itself may vary among operating locations. The table that follows outlines one way that this type of purchase may be made:

Step

Action

1

Determine if supplier is on the Supplier File. If not, request that the supplier be added.

2

Contact the appropriate office at your location and request that a partial purchase order be created so that a purchase order number is assigned.

Note: The purchase order must have at least one line item with the project, task, expenditure type, and organization completed. If autocreating the purchase order, this is not necessary.

3

Place the order with the supplier by phone and provide the supplier with the purchase order number.

4

Complete the purchase order when ready. If you want "Confirming Order - Do not Duplicate" to print on the purchase order, Confirming Order should be selected in the Terms and Conditions area in Oracle in Purchase Order Summary to Purchase Orders screen.

Receiving Goods and Authorizing Payment

Rush purchases with confirming orders are received, reviewed, and approved for payment the same way that standard purchases are. Refer to "Receiving Goods and Services" for more information.

 

 

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