Effective Date: |
December 8, 2022 |
Function: |
Human Resources |
Contact: |
Various federal, state, and local laws and regulations related to employment require that employers post notices containing information describing the rights and responsibilities of employees and employers.
The Posting Notices document outlines the procedure all operating locations and the Research Foundation (RF) Central Office must follow to maintain compliance with posting requirements, and lists the required notices.
The basic requirement for posting each notice is that it must be posted in a conspicuous place where employees can easily locate and read it. Failure to post notices properly may subject the operating location and/or the Research Foundation (RF) Central Office to citations and/or fines by the various federal, state, and/or local enforcement agencies.
The notices that must be posted are listed and described in the section below entitled Employment-Related Notices that Must Be Posted.
The following table presents the procedure that must be followed to post notices.
Step |
Role or Responsibility |
Set up at least one bulletin board restricted to official notices in a conspicuous area easily accessible to employees, such as a lounge or lunchroom, or the areas around time clocks, entrances, and exits. The RF recommends that bulletin boards with glass or plastic cases be used so that the notices are not lost or damaged. |
Campus HR Office |
Inform employees about the location(s) of the bulletin board(s), which contain important information regarding employee rights and responsibilities. |
Campus HR Office |
Obtain legible copies of the notices. Refer to the section below entitled How to Obtain Copies of Notices. |
Campus HR Office |
If necessary, fill in any location-specific information on the form, such as contact names, phone numbers, and addresses. |
Campus HR Office |
Post the notice in a conspicuous place on the bulletin board so that it can be easily read. |
Campus HR Office |
Maintain the notices by replacing lost or damaged notices and posting updates and new notices |
Campus HR Office |
Copies that can be posted are available from the following sources:
The following table lists and describes the notices that must be posted:
Notice Required |
Description |
Required By |
Instructions or Information About Compliance |
Required Notices - Federal |
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The Consolidated EEO Poster provides a poster of all notices that fall under Equal Opportunity Employment (EEO). The following regulatory notices are covered by this poster: |
United States Department of Labor (USDOL) Workplace Poster Requirements |
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Age Discrimination - Prohibitions against employment discrimination against persons aged 40 or over |
Age Discrimination in Employment Act of 1967 (ADEA) |
||
Employees with Disabilities - Prohibitions against employment discrimination on basis of disability |
Americans with Disabilities Act of 1990 |
||
Civil Rights - Prohibitions against employment discrimination on the basis of race, color, religion, sex, or national origin |
Civil Rights Act of 1964 (Title VII) |
||
Equal Pay - Requirements for equal pay for substantially equal work regardless of sex |
Equal Pay Act of 1963 |
||
Affirmative Action - Prohibitions against job discrimination on the basis of race, color, religion, sex, or national origin, and requirements for affirmative action to ensure equality of opportunity in all aspects of employment |
Presidential Executive Order 11246 (1965) |
||
Veterans - Requirements for affirmative action in the hiring and employment of Vietnam era veterans |
Vietnam Era Veterans Readjustment Assistance Act of 1974 (VEVRAA) |
||
Genetics - Protects applicants and employees from discrimination based on genetic information in hiring, promotion, discharge, pay, fringe benefits, job training, classification, referral and other aspects of employment |
Title II of the Genetic Information Nondiscrimination Act of 2008 |
||
|
National Labor Relations Board final rule |
Federal contractors and subcontractors are required to inform employees of their rights under the National Labor Relations Act
**NLRB final rule, effective November 14, 2011, requires private sector employers to post a notice explaining the rights of employees under the National Labor Relations Act. Posting the Executive Order 13496 notice satisfies this requirement. |
Presidential Executive Order 13496 (2009) |
|
Rights and responsibilities under the Family and Medical Leave Act |
Family and Medical Leave Act of 1993 |
||
Prohibitions against lie detector tests to screen job applicants and limits on employers' use of lie detector tests for current employees |
Employee Polygraph Protection Act of 1988 (EPPA) |
||
Minimum hourly wage rates and overtime hours and rates, and age limits for child labor |
Fair Labor Standards Act of 1938 (FLSA) |
||
Rights and responsibilities under the Uniformed Services Employment and Reemployment Rights Act (USERRA) |
Veterans Benefits Improvement Act of 2004 |
||
Requirements for employers to provide employees with a workplace free from recognized hazards. Same requirement for federal and state. |
Occupational Safety and Health Act (OSHA) of 1970 |
USDOL Workplace Poster Requirements and |
|
American Recovery and Reinvestment Act (ARRA) Whistleblower Poster |
The ARRA poster includes the rights and remedies for covered employees who make specified disclosures relating to possible fraud, waste, and/or abuse |
American Recovery and Reinvestment Act of 2009 (ARRA) |
|
Rights and responsibilities under the federal law requiring employers to E-Verify employees |
Federal law requiring certain employers to verify identity and employment eligibility of employees |
||
Notifying employees that the RF participates in E-Verify |
Federal law requiring certain employers to verify identity and employment eligibility of employees |
||
Required Notices - New York State |
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Summary of the state minimum wage law |
New York State Labor Law (NYS Minimum Wage Law) |
New York State Department of Labor (NYS DOL) Posting Requirements
|
|
New York State Department of Labor, Unemployment Insurance Division, Notice to Employees |
Notification that the employer is registered with the Department of Labor — Unemployment Insurance Division |
New York State Labor Law (Unemployment Compensation) |
|
Notice of Compliance, Workers Compensation Law (C-105 in English and Spanish) |
Notification about employer compliance with the law and procedures for employees to follow if they become ill or are injured through employment |
New York State Labor Law (Workers' Compensation) |
|
Disability benefits and procedures for filing a claim |
New York State Labor Law (Disability Benefits) |
||
Prohibitions against employment discrimination on the basis of the protected characteristics under the New York State Human Rights Law |
New York State Labor Law (Human Rights) |
||
Notice of Employee Rights, Protections, and Obligations Under Labor Law Section 740 |
Prohibited Retaliatory Personnel Action by Employers |
New York State Labor Law |
|
Notifying workers of employer considerations for persons with previous criminal convictions |
New York State Correction Law (relating to the use of prior convictions) |
||
If the requirements of the New York State Clean Indoor Air Act have not been met through other signage, this No Smoking Sign may be used to notify employees that smoking is prohibited inside places of employment. |
New York State Clean Indoor Air Act |
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Notifying employees that they may not be paid at a rate less than the rate at which an employee of the opposite sex is paid for substantially similar work performed at the same establishment. |
New York State Labor Law |
||
HERO Act* |
As applicable, employers must post their airborne infectious disease exposure prevention plan. |
New York State Labor Law |
|
This poster outlines the RF’s electronic monitoring of telephone, e-mail, and internet access and usage. |
New York Civil Rights Law |
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Notifying employees of their right to time off to vote |
New York State Election Law (NYSEL 3-110) |
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Schedule of Hours for Minors |
A schedule of hours of work for minors under 18 years of age must be posted in the establishment by the employer |
New York State Labor Law |
NYS Department of Labor - Worker Protection, Division of Labor Standards |
Provides employees with information regarding their rights under the New York State Paid Family Leave. |
Worker’s Compensation Board |
|
|
NYC Posting Notice |
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The NYC Paid Sick Leave Notice of Employee Rights provides NYC employees with their right to paid sick time off. |
NYC Department of Consumer and Worker Protection |
New York City Consumer Affairs
|
|
The NYC Temporary Schedule Change poster outlines employee’s rights to temporary changes to their work schedule for certain "personal events." |
NYC Consumer Affairs |
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The NYC Stop Sexual Harassment Act Notice provides NYC employees with their rights under the Human Rights Law |
The NYC Human Rights Law |
NYC Commission on Human Rights
|
|
The NYC Pregnancy Rights Poster outlines NYC employees’ rights for reasonable accommodations to address the needs of an employee for her pregnancy, childbirth, or related medical condition. |
The NYC Human Rights Law |
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Required Notice - Westchester County |
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Provides covered employees with their rights under the Safe Time Leave Law. |
Westchester County Department of Consumer Protection |
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*HERO Act posting is required at applicable locations during designated timeframes, as outlined in the HERO Act Development of Airborne Infectious Disease Prevention Plan Policy.
None
United States Department of Labor (USDOL) Workplace Poster Requirements
New York State (NYS) Department of Labor Posting Requirements
New York City Human Rights Law
None
Date |
Summary of Change |
December 8, 2022 |
Added sections "Paid Family Leave Notice to Employees," "Equal Pay Provision LS 603," "HERO Act," "Electronic Monitoring," "NYC Temporary Schedule Change," "NYC Pregnancy and Employee Rights," and "Westchester Earned Safe Leave"; updated No Smoking section for clarity, and broken links. |
March 8, 2022 |
Added section "Notice of Employee Rights, Protections, and Obligations Under Labor Law Section 740"; updated broken links |
October 17, 2018 |
Added section"NYC Sexual Harassment Act Notice" |
April 28, 2015 |
Added section "NYC Posting Notice" |
July 27, 2012 |
Updated broken links. |
September 7, 2011 |
Updated table to include NYS Correction Law Article 23-A, No Smoking, Time off to Vote and Schedule of Hours for Minors. Deleted the Drug Free Workplace Policy, You Have a Right to Know (NYS Toxic Substances) and Notice to Employees Working on Government Contracts. Updated broken links. |
September 9, 2010 |
Updated table to include ARRA and EO 013496 posting requirements |
February 1, 2010 |
Updated table to include E-Verify posting requirements |
November 12, 2009 |
Updated link and information on EEO poster and updated broken links |
July 22, 2005 |
Redirected "Notice of Compliance with Workers' Compensation Law" link to current file |
March 15, 2005 |
Added USERRA information to "Employment-Related Notices that Must Be Posted." |
December 30, 2004 |
Fixed broken links and minor restructure on "Employment-Related Notices That Must be Posted." |