Policies and Procedures for Purchasing Staff

 

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2, 3 and 4 Way Matching
$25,000 - Policy for payments in Excess of $25,000

 

A

A-110 Excerpts: Procurement Standards
A-110 (OMB Circular) - Amended for FOIA Access to Research Data Corporate Guidance for Campuses
Accounts Payable Responsibilities
Alternate Payment Form for ACH Transfers for Internal Awards - Instructions for Completing
Award- Resolving a Problem When Processing Charges Against

 

B

Bank Account Establishment Policy
Bank Accounts (Campus) and Petty Cash Funds - Establishing and Maintaining

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C

Campus Central Stores and Service Centers
Category Refund or Reimbursement Processing
Check Copy Procedure
Check/Electronic Payment Production and Distribution
Conflict of Interest Policy
Conflict of Interest - Procedure for Investigating
Contractors: Engaging Independent Contractors
Correcting Overexpended Awards Projects and Tasks
Cost Transfer Procedures
Costs (Direct and Indirect) - Guidelines for Determining
Credit Card Programs: How to Establish a Citibank Visa Business Travel Account

 

D

Description of Follow-Up and Cancellation/Recall Procedures for Wire Transfers and Foreign Drafts
Description of Procurement Instruments
Direct and Indirect Costs - Guidelines for Determining
Documentation Guidelines for Purchasing and Payment Activities

 

E

Electronic Payment/Check Production and Distribution
Electronic Record Management Policy
Electronic Signatures for Purchase Orders
Engaging Independent Contractors
Establishing and Maintaining Campus Bank Accounts and Petty Cash Funds
Establishing and Maintaining Credit Card Merchant Accounts
E-Verify: Purchasing Guidelines

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F

Federal Cost Accounting Standards - Guidelines for Implementing
Fellowship and Participant Stipend Policy
Fellowship versus Participant Stipend - Comparison Table
FOIA Access to Research Data Corporate Guidance for Campuses - OMB Circular A-110 Amended
Foreign Drafts and Wire Transfers - Description of Follow-Up and Cancellation/Recall Procedures
Foreign Drafts and Wire Transfers - How to Obtain
Forged Checks Procedure
Fraud Policy

 

G

Goods and Services - Receiving
Goods, Services or Payment - How to Review a Request for
Guidance for Purchase Orders
Guidelines for Determining Direct and Indirect Costs
Guidelines for Implementing Federal Cost Accounting Standards
Guidelines for Request for Proposal
Guidelines for Solicitation
Guidelines for Vendor or Independent Contractor Selection

 

H

Honoraria Payment Policy
How to Obtain Wire Transfers and Foreign Drafts
How to Process a Rush Order
How to Process Participant Stipends
How to Review a Request for Goods, Services or Payment

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I

Independent Contractor or Vendor Selection Guidelines
Independent Contractors - Engaging
Instructions for Completing the Alternate Payment Form
Instructions for Completing the Alternate Payment Form for ACH Transfers for Internal Awards
Instructions for Certification Regarding Debarment, Suspension and Other Responsibility Matters
Invoice and Payment Process
Invoice Holds

 

L

Legal Counsel Retention Out of Foundation - Administered Sponsored Funds Policy

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M

Matching - 2, 3 and 4 Way
Monitoring Controls Over Accounts Payable/Purchase Order Key Processes
Moving Expenses: Requesting and Processing Reimbursements

 

N

Non-Resident Aliens: Processing Tax Exemptions for Foreign-Source Participant Stipend Payments

 

O

Oracle Purchasing Responsibilities
Out-of-Pocket Expense Reimbursement
Overexpended Awards, Projects and Tasks - Correcting

 

P

Participant and Fellowship Stipend Payment Policy
Participant Stipends - How to Process
Participant Stipend versus Fellowship: Comparison Table
Payments in Excess of $25,000 Policy
Petty Cash Funds and Campus Bank Accounts - Establishing and Maintaining
Procurement Instruments Description
Procurement Lobbying Act
Procurement Policy
Purchase Orders Guidance
Purchase Orders - Electronic Signatures
Purchasing and Payment Activities - Documentation Guidelines
Purchasing Responsibilities (Oracle)

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R

Receiving Goods and Services
Record Retention: Account Expenditure Records
Record Retention: Project Administration Records
Reimbursements - Out-of-Pocket Expenses
Reimbursements (Requesting and Processing) for Moving Expenses
Request for Proposal Guidelines
Retention of Legal Counsel Out of Foundation- Administered Sponsored Funds Policy
Rush Order - How to Process
Rush Purchase Policy

 

S

Service Centers and Campus Central Stores
Solicitation Guidelines
Stop Payment Procedure
Subrecipient/Vendor Relationship

 

T

Tax Exemptions – Processing for Foreign-Source Participant (Non-Resident Aliens) Stipend Payments
Tax Exempt Status Policy
Tolerances

 

V

Unallowable Costs – A21 Excerpts
Subrecipient/Vendor Relationship

 

W

Wire Transfers and Foreign Drafts - Description of Follow-Up and Cancellation/Recall Procedures
Wire Transfers and Foreign Drafts – How to Obtain

 

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