NYC Lacation Room Accommodation Policy

Effective Date:

April 2, 2019

Supersedes:

N/A

Policy Review Date:

3 years from effective date

Issuing Authority:

Research Foundation President

Responsible Party:

Kate Malia

Contact Information:

518.434.7080

HRA@rfsuny.org

Reason for Policy

The Research Foundation for SUNY (RF) supports the rights of nursing mothers in the workplace. The RF is dedicated to making its best effort to accommodate requests from nursing mothers for break time and a private space to express breast milk at campus locations.

Statement of Policy

This policy applies to all RF breastfeeding employees working in New York City (NYC). The RF will provide its employees with reasonable break time for up to three years after the birth of a child to express milk. An employee may utilize accrued leave time or work before or after a shift to make up this time. The RF will also provide employees upon request, a dedicated lactation room or an alternate location, such as a temporarily vacant room, and a refrigerator suitable for breast milk storage, in reasonably close proximity to the employee’s work area. The room will include an electrical outlet, a chair, a surface on which a breast pump and other personal items can be placed and nearby running water. The room will not be a bathroom, and it will be shielded from view and free from intrusion from co-workers and the public.

Lactation Room Accommodation Requests

RF breastfeeding employees have the right to request a lactation room and any employee who wishes to breastfeed or express milk in the workplace must notify their supervisor orally or in writing and discuss any relevant workload or scheduling issues. Employees should make the request prior to returning to work from family leave.

Lactation room accommodation requests will be reviewed for available nearby space. A response will be provided within a reasonable amount of time not to exceed five business days. If there are multiple employees who need to use the lactation room, a dedicated room along with a schedule and contact information for the other individuals using the room will be made available.

Lactation room accommodation requests will be reviewed for available nearby space. A response will be provided within a reasonable amount of time not to exceed five business days. If there are multiple employees who need to use the lactation room, a dedicated room along with a schedule and contact information for the other individuals using the room will be made available.

Lactation Breaks

The required time needed for lactation breaks is impacted by individual needs and the proximity of a reasonable space for lactation. In general, approximately 20 minutes, every 3 hours is considered reasonable but can be evaluated on a case-by-case basis. Managers are expected to grant reasonable flex time scheduling to accommodate lactation needs and still allow business needs to be accomplished.

Responsibilities

The following table outlines the responsibilities for compliance with this Policy:

Responsible Party

Responsibility

OM or designee

Ensure compliance with this policy

RF Campus Human Resources Office

Work with managers or supervisors who receive lactation room accommodation requests.

VP of Human Resources

Develop and maintain the corporate policy.

Definitions

Lactation Rom- Is defined under the law as a sanitary place, other than a restroom, that can be used to express milk shielded from view and free from intrusion and that includes an electrical outlet, a chair, a surface on which to place a breast pump or other personal items, and nearby access to running water.

Related Information

Meal Periods and Work Breaks Policy

Forms

NYC Accommodation Form for Grant or Denial

Change History

Date

Summary of Change

April 2, 2019

New document on Lactation Room for breastfeeding employees pursuant to New York City Human Rights Law that became effective March 18, 2019

 

 

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