Distribution of Royalty/Commercialization Income

Effective Date:

August 31, 2015

Function:

Finance

Contact:

Chief Finance Officer

Basis for Procedure

In accordance with the June 1, 1977 agreement between the State University of New York (SUNY) and the Research Foundation (RF), the RF has adopted the SUNY's Patents and Inventions Policy as its own. The policy notes that all net proceeds after payment of the inventor's share, as defined in subdivision (c) of the Policy, and other appropriate costs associated with technology transfer that are realized from marketing of intellectual property, shall be used for the support of State University research programs.

Procedure Summary

This procedure applies to all transactions involving the following:

Procedure

Campus Royalty Award Establishment

Campuses that have are receiving income from third parties from the commercialization of intellectual property have one royalty award assigned to them (see below). Unless otherwise requested, each campus royalty award has two projects: one for the inventor's share (40% of the gross royalty paid) of commercialization revenue and one for the campus' share (60% of the gross royalty paid) of commercialization revenue.

Royalty Receipts

If a royalty check is received at Central Office, the Finance Office at Central Office will attempt to identify which campus the royalty belongs to and post it to the appropriate royalty award. If a check is received at a campus location, the campus must either forward the check to Central Office or deposit the check with campus daily deposits. If the check is deposited at the campus, the campus must notify the Finance Office at Central Office that the royalty being part of the day's deposit. Cash should not be transferred to other awards as the regulations place restrictions on how the funds can be spent.

The installment for the campus' royalty award will be increased by Central Office by the total amount of the royalty receipt. With direction from the appropriate campus administrator Central Office will split the funding between the appropriate projects and then Central office will then increase the project budget(s) accordingly.

How Inventors are Paid

Payments to the inventors should be drawn out of the campus inventor project (if it exists) by an authorized campus administrator. Royalty checks will be mailed directly to the inventors.

Revenue Received from the Commercialization of TAF-supported Intellectual Property

In accordance with TAF program guidelines and all TAF award funding agreements campuses are required to pay 10 percent of the gross revenue or equity received by the campus from the licensing or other commercialization of TAF-supported intellectual property to the TAF. When providing details to Central Office regarding the appropriate royalty split the campus administrator will also instruct Central Office to increase the budget on the RF Central Office – TAF Income award (see below) by the appropriate amount.

Royalty Award Numbers

The following table lists the royalty award numbers for each campus with which the RF currently has licensing agreements:

Oracle Location

Campus Name

Royalty Award

Award Purpose Code

Award Type

Award Classification

010

University at Albany

000075

Campus Royalties

Nonsponsored

Campus Royalties

011

CNSE

000648

Campus Royalties

Nonsponsored

Campus Royalties

020

Binghamton University

61617

Campus Royalties

Nonsponsored

Campus Royalties

030

University at Buffalo

000077

Campus Royalties

Nonsponsored

Campus Royalties

050

Stony Brook University

37298

Campus Royalties

Nonsponsored

Campus Royalties

100

Downstate Medical Center

000080

Campus Royalties

Nonsponsored

Campus Royalties

110

Upstate Medical University

000081

Campus Royalties

Nonsponsored

Campus Royalties

160

Buffalo State College

68725

Campus Royalties

Nonsponsored

Campus Royalties

190

College at Geneseo

38717

Campus Royalties

Nonsponsored

Campus Royalties

200

College at Old Westbury

000087

Campus Royalties

Nonsponsored

Campus Royalties

230

College at Oswego

000090

Campus Royalties

Nonsponsored

Campus Royalties

250

College at Potsdam

000092

Campus Royalties

Nonsponsored

Campus Royalties

550

College of Environmental Science & Forestry

000099

Campus Royalties

Nonsponsored

Campus Royalties

550

College of Environmental Science & Forestry

53078

Campus Royalties

Nonsponsored

Campus Royalties

580

College of Optometry

40833

Campus Royalties

Nonsponsored

Campus Royalties

650

RF Central Office – TAF Income

65313

Nonsponsored Income

Nonsponsored

Corporate Campus Specific

Definitions

TAF - SUNY Technology Accelerator Fund

Related Information

Forms

Change History

Date

Summary of Change

August 31, 2015

Update to Royalty Award Numbers table.

April 4, 2014

Update to provide current information for distributing royalty income, include information related to TAF-supported intellectual property, update procedure name, and update account numbers.

Name changed.

March 18, 2004

Updated to provide current information on the process for royalty awards and current award and project numbers.

 

 

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