The overall J visa category is used by various types of visitors to enter the United States as participants in U.S. government-approved "Exchange Visitor Programs" for the purpose of gaining experience, studying, or doing research in their respective fields.
The J visa category is administered by the United States State Department.
Institutions must be approved to be sponsors of Exchange Visitor Programs.
The SUNY system, as well as several campus locations, are approved as sponsors for Exchange Visitor Programs.
J visa holders participating in SUNY-sponsored Exchange Visitor Programs are under the jurisdiction of the international student office and advisor at each SUNY campus. The program sponsor designates a "responsible officer" (RO), sometimes referred to as the "designated school official" (DSO), who is responsible for, among other things, helping to obtain the visa, monitoring visa status, and authorizing employment and academic training. Usually the responsible officer is the international student advisor. This officer may, in turn, designate alternate officers.
Note: The Research Foundation has not been approved as a sponsor for the Exchange Visitor Program.
The J-1 category is used by foreign students and professors and research scholars participating in Exchange Visitor Programs. This document deals with students holding J-1 visas.
A college or university student is eligible to receive a J-1 visa under any one of the following circumstances:
Exchange visitors under the college and university student category may participate in
The following blocks provide information about each type of educational program.
Foreign college and university students are allowed to participate in Exchange Visitor Programs at postsecondary
accredited educational institutions if the students are
Academic Training — that is, training that relates to the student's course of study — is permitted while the student is enrolled in school or after completion of the program.
A student may participate in academic training programs during his or her studies, without wages or other remuneration, with the approval of the academic dean or advisor and the responsible officer.
The student is authorized to participate in academic training for the length of time necessary to complete the goals and objectives of the training, but for no more than the length of time occupied by the full course of study in the U.S., and for no more than 18 months in all. The 18-month limit applies regardless of whether the training is full or part-time. The duration of academic training must be approved by the academic dean or advisor and the responsible officer.
A student may be authorized to participate in academic training programs for wages or other remuneration during or after his or her studies. Authorization for training to take place after completion of studies must be granted within thirty days of completion of studies; the work itself may commence later.
Compensated academic training must be related to the student's field of study, and the student must be in good academic standing. Training that is a mandatory part of an academic program (e.g., co-op programs) will not count toward the 18 month limit.
To obtain authorization to engage in compensated academic training, the student must present to the responsible officer a letter of recommendation from the student's academic dean or adviser containing
The responsible officer must then
A J-1 student who has completed a doctoral program and received the degree can spend up to three years, less any time spent in academic training, engaged in postdoctoral research or training under the supervision of an academic or research institution.
The amount of time that may be spent in research or training is initially limited to 18 months or less. A new Form DS-2019, Certificate of Eligibility for Exchange Visitor (J-1) Status, must be issued by the responsible officer for the second 18 months of postdoctoral research or training.
Degree students are authorized to stay in the United States for the duration of their programs so long as they make progress toward their degree on a full-time basis.
Nondegree students are authorized for up to 24 months so long as they are in a prescribed course of study, as defined by federal regulations.
A student in this status may be employed only by the sponsor of the Exchange Visitor Program or an appropriate designee within the guidelines of the approved program and set forth in the Certificate of Eligibility for Exchange Visitor Status (DS-2019).
Although the Research Foundation is not an approved sponsor, it can be designated as a source of funding on DS-2019 and therefore may employ J-1 Visa holders.
When the Research Foundation is not designated on the DS-2019, a student holding a J-1 visa can only be employed by the Research Foundation if he or she is
The employment qualifies for approval if:
Students holding J-1 visas are permitted to work on campus as long as they are:
Note: When school is not in session J-1 students may work full-time, if all other criteria are met.
The responsible officer may grant employment authorization based on the exchange visitor's category, program objective, and other pertinent factors.
The spouse and dependents, if any, of a holder of a J-1 visa are eligible for J-2 visa status. Holders of J-2 visas are authorized to accept employment under certain circumstances with authorization from the United States Citizenship and Immigration Services (USCIS), provided that the income earned is intended to support the J-2 alien and not the J-1 alien. An Employment Authorization Document (EAD) must be issued by the INS before a person in J-2 status will be allowed to work.
Note: A person working in J-2 status is responsible for all federal, local, and state taxes, unless covered by a tax treaty, as well as FICA.
To obtain a new visa status, exchange visitors may have to satisfy the Home Residency Requirement, which is described in the following block.
Certain exchange visitors are not eligible for other types of visas, such as permanent-resident, H temporary-worker or trainee, or L intracompany transferee, until after they have maintained a residence and been physically present in their country of nationality or last legal permanent residence for a total of at least two years following departure from the United States.
Persons subject to this requirement are those who have participated in Exchange Visitor Programs and
Note: Under certain circumstances an exchange visitor may obtain a waiver of this requirement.
Certificate of Eligibility for Exchange Visitor Status (Form DS-2019). No fee. Issued by/through SUNY. A copy should be kept on file in the office responsible for Research Foundation personnel.
Employment Authorization Document (EAD). Issued by USCIS through SUNY.
For information about the Research Foundation's procedures for the employment of persons with a J-1 visa, see J-1 Visa Holder Employment.
Also see Exchange Visitor (J) Visas and Visas on the Department of State Web site.
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