Policies and Procedures for Purchasing Staff

 

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2, 3 and 4 Way Matching

$25,000 - Policy for payments in Excess of $25,000

 

A

A-110 Excerpts: Procurement Standards

A-110 (OMB Circular) - Amended for FOIA Access to Research Data Corporate Guidance for Campuses

Accounts Payable Responsibilities

Alternate Payment Form for ACH Transfers for Internal Awards - Instructions for Completing

Award- Resolving a Problem When Processing Charges Against

 

B

Bank Account Establishment Policy

Bank Accounts (Campus) and Petty Cash Funds - Establishing and Maintaining

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C

Campus Central Stores and Service Centers

Category Refund or Reimbursement Processing

Check Copy Procedure

Check/Electronic Payment Production and Distribution

Conflict of Interest Policy

Conflict of Interest - Procedure for Investigating

Contractors: Engaging Independent Contractors

Correcting Overexpended Awards Projects and Tasks

Cost Transfer Procedures

Costs (Direct and Indirect) - Guidelines for Determining

Credit Card Programs: How to Establish a Citibank Visa Business Travel Account

 

D

Description of Follow-Up and Cancellation/Recall Procedures for Wire Transfers and Foreign Drafts

Description of Procurement Instruments

Direct and Indirect Costs - Guidelines for Determining

Documentation Guidelines for Purchasing and Payment Activities

 

E

Electronic Payment/Check Production and Distribution

Electronic Record Management Policy

Electronic Signatures for Purchase Orders

Engaging Independent Contractors

Establishing and Maintaining Campus Bank Accounts and Petty Cash Funds

Establishing and Maintaining Credit Card Merchant Accounts

E-Verify: Purchasing Guidelines

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F

Federal Cost Accounting Standards - Guidelines for Implementing

Fellowship and Participant Stipend Policy

FOIA Access to Research Data Corporate Guidance for Campuses - OMB Circular A-110 Amended

Foreign Drafts and Wire Transfers - Description of Follow-Up and Cancellation/Recall Procedures

Foreign Drafts and Wire Transfers - How to Obtain

Forged Checks Procedure

Fraud Policy

 

G

Goods and Services - Receiving

Goods, Services or Payment - How to Review a Request for

Guidance for Purchase Orders

Guidelines for Determining Direct and Indirect Costs

Guidelines for Implementing Federal Cost Accounting Standards

Guidelines for Request for Proposal

Guidelines for Solicitation

Guidelines for Vendor or Independent Contractor Selection

 

H

Honoraria Payment Policy

How to Obtain Wire Transfers and Foreign Drafts

How to Process a Rush Order

How to Process Participant Stipends

How to Review a Request for Goods, Services or Payment

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I

Independent Contractor or Vendor Selection Guidelines

Independent Contractors - Engaging

Instructions for Completing the Alternate Payment Form

Instructions for Completing the Alternate Payment Form for ACH Transfers for Internal Awards

Instructions for Certification Regarding Debarment, Suspension and Other Responsibility Matters

Invoice and Payment Process

Invoice Holds

 

L

Legal Counsel Retention Out of Foundation - Administered Sponsored Funds Policy

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M

Matching - 2, 3 and 4 Way

Monitoring Controls Over Accounts Payable/Purchase Order Key Processes

Moving Expenses: Requesting and Processing Reimbursements

 

O

Oracle Purchasing Responsibilities

Out-of-Pocket Expense Reimbursement

Overexpended Awards, Projects and Tasks - Correcting

 

P

Participant and Fellowship Stipend Payment Policy

Participant Stipends - How to Process

Payments in Excess of $25,000 Policy

Petty Cash Funds and Campus Bank Accounts - Establishing and Maintaining

Procurement Instruments Description

Procurement Lobbying Act

Procurement Policy

Purchase Orders Guidance

Purchase Orders - Electronic Signatures

Purchasing and Payment Activities - Documentation Guidelines

Purchasing Responsibilities (Oracle)

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R

Receiving Goods and Services

Record Retention: Account Expenditure Records

Record Retention: Project Administration Records

Reimbursements - Out-of-Pocket Expenses

Reimbursements (Requesting and Processing) for Moving Expenses

Request for Proposal Guidelines

Retention of Legal Counsel Out of Foundation- Administered Sponsored Funds Policy

Rush Order - How to Process

 

S

Service Centers and Campus Central Stores

Solicitation Guidelines

Stop Payment Procedure

Subrecipient/Vendor Relationship

 

T

Tax Exempt Status Policy

Tolerances

 

V

Unallowable Costs – A21 Excerpts

Subrecipient/Vendor Relationship

 

W

Wire Transfers and Foreign Drafts - Description of Follow-Up and Cancellation/Recall Procedures

Wire Transfers and Foreign Drafts – How to Obtain

 

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